Section one: Contracting authority
one.1) Name and addresses
The Royal Borough of Kingston upon Thames
Guildhall 2
Kingston upon Thames
KT1 1EU
Contact
Ms Sara Walton
Telephone
+44 2085475000
Country
United Kingdom
Region code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
RBK Filming Services
Reference number
DN671424
two.1.2) Main CPV code
- 92100000 - Motion picture and video services
two.1.3) Type of contract
Services
two.1.4) Short description
The Royal Borough of Kingston upon Thames (the Council) are looking for a Concessionaire
who can offer a full-service package, dealing with the entire process from application, site
visits, liaising with relevant council departments, managing the shoot and invoicing /
collection of monies.
The contract commencement date is 20th October 2023.
The proposed duration of the concession contract will be an initial term of 3 (three) years
with the option to extend the contract for up to a maximum of 2 years (1 year plus 1 year).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £671,790
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
The Royal Borough of Kingston upon Thames (the Council) are looking for a Concessionaire
who can offer a full-service package, dealing with the entire process from application, site
visits, liaising with relevant council departments, managing the shoot and invoicing /
collection of monies.
The proposed duration of the concession contract will be an initial term of 3 (three) years
with the option to extend the contract for up to a maximum of 2 years (1 year plus 1 year).
This is a concession contract.
The procurement documents are available for unrestricted and full direct access, free of
charge, at
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-018534
Section five. Award of contract
Contract No
DN671424
Title
RBK Filming Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 September 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
FilmFixer Ltd
Unit C, 57-59 Great Suffolk St
London
SE1 0BB
Telephone
+44 207620391
Country
United Kingdom
NUTS code
- UKI - London
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £500,000
Total value of the contract/lot: £671,790
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
https://www.judiciary.uk/courts-and-tribunals/high-court/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with the Public Contracts Regulations 2015 the Council will
incorporate a minimum 10 calendar day standstill period at the point information on which
the contract award decision is communicated to tenderers.