Section one: Contracting authority
one.1) Name and addresses
The Royal Borough of Kingston upon Thames
Guildhall 2
Kingston upon Thames
KT1 1EU
Contact
Ms Sara Walton
Telephone
+44 2085475000
Country
United Kingdom
Region code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=ec0b10be-2814-ee11-8123-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=ec0b10be-2814-ee11-8123-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
RBK Filming Services
Reference number
DN671424
two.1.2) Main CPV code
- 92100000 - Motion picture and video services
two.1.3) Type of contract
Services
two.1.4) Short description
The Royal Borough of Kingston upon Thames (the Council) are looking for a Concessionaire who can offer a full-service package, dealing with the entire process from application, site visits, liaising with relevant council departments, managing the shoot and invoicing / collection of monies.
The proposed duration of the concession contract will be an initial term of 3 (three) years with the option to extend the contract for up to a maximum of 2 years (1 year plus 1 year).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
The Royal Borough of Kingston upon Thames (the Council) are looking for a Concessionaire who can offer a full-service package, dealing with the entire process from application, site visits, liaising with relevant council departments, managing the shoot and invoicing / collection of monies.
The proposed duration of the concession contract will be an initial term of 3 (three) years with the option to extend the contract for up to a maximum of 2 years (1 year plus 1 year).
The Concessionaire will be required to provide a portion of their income from the supply of these services to the Council.
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 optional extensions available of 12 month each
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 July 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
31 July 2023
Local time
12:10pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The Royal Borough of Kingston upon Thames
Guildhall 2
Kingston upon Thames
KT1 1EU
Telephone
+44 2085475000
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Strand
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with the Concession Contracts Regulations 2026 (CCR 2016) the Council will incorporate a minimum 10 calendar day standstill period at the point information on which the contract
award decision is communicated to tenderers.