Section one: Contracting authority
one.1) Name and addresses
Provanhall Housing Association Ltd
34 Conisborough Road, Provanhall
Glasgow
G34 9QG
Telephone
+44 1417714941
Fax
+44 1417715959
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
http://www.provanhallha.org.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15662
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Other activity
Registered Social Landlord
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Estate Management Services
Reference number
PHAEMS2023
two.1.2) Main CPV code
- 70000000 - Real estate services
two.1.3) Type of contract
Services
two.1.4) Short description
The Association is committed to providing a high standard when maintaining the estates open spaces, common gardens and landscaping for both individual and tenemental homes to the full extent of the area managed by the Association outlined in the Site Plans Appendix H. The Association hereby invites tenders for the carrying out of the Estate Management to include Ground Maintenance, Bin Pull, Bulk Uplift and Disposal and Close Cleaning services
two.1.5) Estimated total value
Value excluding VAT: £165,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
3. Extent of Works
3.1 For landscape and garden maintenance, per the Specification in Appendix B, generally the work will comprise of the cutting of grass (all vegetation within the specified areas), strimming and selective weed control where specified on land within the Provanhall Housing Estate, litter and waste collection and removal including green waste. To include strimming around, outdoor furniture, trees, bushes, fences, hedges and all other authorised site fixtures and fittings. To include grass removal from all play safety surfaces and footpaths by sweeping or blower. Maintaining the Tree register and planned maintenance thereof.
3.2 For bin-pull and return, generally to ensure green bins are pulled each Monday morning per the Specification in Appendix B (for tenemental properties) 3-weekly for main door properties, with blue bins pulled 2-weekly for main door properties and purple bins pulled 8-weekly. Bin-areas areas to be kept clear each pull day before bins are returned the same day.
3.3 Provide a weekly litter pick throughout the estate including common grounds as identified in Appendix H.
3.4 For close cleaning of 75 communal closes, per the Specification in Appendix B, generally the common stair, entrance door, back door, close windows and railings are to be cleaned after bins are collected each week no later than 5pm on the Tuesday following bin collection.
3.5 For bulk-uplift per the Specification in Appendix B, generally a weekly day to be agreed in advance to be provided for the collection and licensed disposal and or recycling of bulk household waste
two.2.5) Award criteria
Quality criterion - Name: Quality ITT / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £165,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
2 single year extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per tender
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 December 2022
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
5 December 2022
Local time
4:00pm
Place
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=713245.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Scored as part of quality submission
Examples of Community Benefits:
Recruitment & Training: New entrants / jobs created, Recruitment of unemployed individuals, Providing Apprenticeships, Trainee placements, Graduate placements, Work Experience, Voluntary work opportunities
Educational: Student work placement (school/college), School career options, CV Support, Donation of equipment / resources, Development opportunities for young people (16-18 year olds)
Environmental: Waste reduction, Water reduction, Recycling, Travel reduction – local suppliers etc. Promoting environmental awareness, promoting energy efficiency
(SC Ref:713245)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=713245
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom