Section one: Contracting authority
one.1) Name and addresses
Provanhall Housing Association Ltd
34 Conisborough Road, Provanhall
Glasgow
G34 9QG
Telephone
+44 1417714941
Fax
+44 1417715959
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
http://www.provanhallha.org.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15662
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Other activity
Registered Social Landlord
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Estate Management Services
Reference number
PHAEMS2023
two.1.2) Main CPV code
- 70000000 - Real estate services
two.1.3) Type of contract
Services
two.1.4) Short description
The Association is committed to providing a high standard when maintaining the estates open spaces, common gardens and landscaping for both individual and tenemental homes to the full extent of the area managed by the Association outlined in the Site Plans Appendix H. The Association hereby invites tenders for the carrying out of the Estate Management to include Ground Maintenance, Bin Pull, Bulk Uplift and Disposal and Close Cleaning services
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £510,000
two.2) Description
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
3. Extent of Works
3.1 For landscape and garden maintenance, per the Specification in Appendix B, generally the work will comprise of the cutting of grass (all vegetation within the specified areas), strimming and selective weed control where specified on land within the Provanhall Housing Estate, litter and waste collection and removal including green waste. To include strimming around, outdoor furniture, trees, bushes, fences, hedges and all other authorised site fixtures and fittings. To include grass removal from all play safety surfaces and footpaths by sweeping or blower. Maintaining the Tree register and planned maintenance thereof.
3.2 For bin-pull and return, generally to ensure green bins are pulled each Monday morning per the Specification in Appendix B (for tenemental properties) 3-weekly for main door properties, with blue bins pulled 2-weekly for main door properties and purple bins pulled 8-weekly. Bin-areas areas to be kept clear each pull day before bins are returned the same day.
3.3 Provide a weekly litter pick throughout the estate including common grounds as identified in Appendix H.
3.4 For close cleaning of 75 communal closes, per the Specification in Appendix B, generally the common stair, entrance door, back door, close windows and railings are to be cleaned after bins are collected each week no later than 5pm on the Tuesday following bin collection.
3.5 For bulk-uplift per the Specification in Appendix B, generally a weekly day to be agreed in advance to be provided for the collection and licensed disposal and or recycling of bulk household waste
two.2.5) Award criteria
Quality criterion - Name: Quality ITT / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-032033
Section five. Award of contract
Contract No
PHAEMS2023
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 February 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CLYDE VALLEY LANDSCAPES LTD
5 Forteviot Place, Baillieston
Glasgow
G69 6ER
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £450,000
Total value of the contract/lot: £510,000
Section six. Complementary information
six.3) Additional information
(SC Ref:721507)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom