Section one: Contracting authority/entity
one.1) Name and addresses
The Corporate Officer of the House of Commons and The Corporate Officer of the House of Lords (acting jointly)
Parliament Square
LONDON
SW1A 0AA
Contact
Parliamentary Commercial Directorate
Telephone
+44 2072198592
Country
United Kingdom
NUTS code
UKI32 - Westminster
National registration number
210715608
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Cleaning Services
Reference number
GSV2540
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of Cleaning and Pest Control Services
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 May 2024
End date
30 April 2031
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-016854
Section five. Award of contract/concession
Contract No
GSV2540
Title
Provision of Cleaning Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 April 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Churchill Contract Services Limited
London
Country
United Kingdom
NUTS code
- UKI32 - Westminster
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £35,589,911
Section six. Complementary information
six.3) Additional information
The contract duration is an initial period of 5 years with the option to extend for a further period of 2 years, in 1-year increments.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 90910000 - Cleaning services
seven.1.3) Place of performance
NUTS code
- UKI - London
Main site or place of performance
Palace of Westminster
seven.1.4) Description of the procurement:
Provision of Cleaning and Pest Control Services.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2024
End date
30 April 2031
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£39,974,110
seven.1.7) Name and address of the contractor/concessionaire
Churchill Contract Services Limited
London
Country
United Kingdom
NUTS code
- UKI32 - Westminster
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Contract has been modified to include additional areas that require cleaning and pest control services and updated pricing schedule.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
During the mobilisation period additional areas, which had not been included in the original space data, were identified as requiring cleaning and pest control services.
The Authority considers the modification to be within scope of Regulation 72(1)(b) of the Public Contract Regulations 2015, which states that:
for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor—
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, and
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority,
provided that any increase in price does not exceed 50% of the value of the original contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £35,589,911
Total contract value after the modifications
Value excluding VAT: £39,974,110