Section one: Contracting authority
one.1) Name and addresses
Derby City Council
Corporation Street
Derby
DE12FS
Telephone
+44 1332640768
Country
United Kingdom
Region code
UKF11 - Derby
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD1740 - Supply of Asphalt Framework
two.1.2) Main CPV code
- 44113620 - Asphalt
two.1.3) Type of contract
Supplies
two.1.4) Short description
Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the supply of Rolled Asphalt, Asphalt Concrete (Coated Macadam) and Coated Chippings for collection and delivery.
The framework is split into three lots.
Lot 1 Ex Works (Collected from Suppliers Depot)
Lot 2 Supply of Hotbox and Material at Highway
Maintenance Depot, 15 Stores Road, Derby
DE21 4BD
Lot 3 Material delivered to other locations within
the Derbyshire area.
The initial Framework Agreement period is 2 years; the Framework Agreement is estimated to commence 24th February 2023 and expire 23rd February 2025.
There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years
There is a maximum budget of £1,200,000 per year of the Framework Agreement. Please note that this is an indicative value based on previous spend and is not a guarantee through this framework.
Please note, suppliers wishing to express interest and obtain the documentation, must do so by 15:00 on 08th December 2022. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on 09th December 2022
Please visit the Council's e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the e-tendering system. Please search for TD1740
two.1.5) Estimated total value
Value excluding VAT: £4,800,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Ex Works (Collected from Suppliers Depot)
Lot No
1
two.2.2) Additional CPV code(s)
- 44113000 - Road-construction materials
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the supply of Rolled Asphalt, Asphalt Concrete (Coated Macadam) and Coated Chippings for collection and delivery.
The framework is split into three lots.
Lot 1 Ex Works (Collected from Suppliers Depot)
Lot 2 Supply of Hotbox and Material at Highway
Maintenance Depot, 15 Stores Road, Derby
DE21 4BD
Lot 3 Material delivered to other locations within
the Derbyshire area.
The initial Framework Agreement period is 2 years; the Framework Agreement is estimated to commence 24th February 2023 and expire 23rd February 2025.
There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years
There is a maximum budget of £1,200,000 per year of the Framework Agreement. Please note that this is an indicative value based on previous spend and is not a guarantee through this framework.
Please note, suppliers wishing to express interest and obtain the documentation, must do so by 15:00 on 08th December 2022. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on 09th December 2022
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years
two.2) Description
two.2.1) Title
Supply of Hotbox and Material at Highway Maintenance Depot, 15 Stores Road, Derby DE21 4BD
Lot No
2
two.2.2) Additional CPV code(s)
- 44113000 - Road-construction materials
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the supply of Rolled Asphalt, Asphalt Concrete (Coated Macadam) and Coated Chippings for collection and delivery.
The framework is split into three lots.
Lot 1 Ex Works (Collected from Suppliers Depot)
Lot 2 Supply of Hotbox and Material at Highway
Maintenance Depot, 15 Stores Road, Derby
DE21 4BD
Lot 3 Material delivered to other locations within
the Derbyshire area.
The initial Framework Agreement period is 2 years; the Framework Agreement is estimated to commence 24th February 2023 and expire 23rd February 2025.
There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years
There is a maximum budget of £1,200,000 per year of the Framework Agreement. Please note that this is an indicative value based on previous spend and is not a guarantee through this framework.
Please note, suppliers wishing to express interest and obtain the documentation, must do so by 15:00 on 08th December 2022. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on 09th December 2022
Please visit the Council's e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the e-tendering system. Please search for TD1740
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years
two.2) Description
two.2.1) Title
Material delivered to other locations within the Derbyshire area.
Lot No
3
two.2.2) Additional CPV code(s)
- 44113000 - Road-construction materials
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
- UKF12 - East Derbyshire
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the supply of Rolled Asphalt, Asphalt Concrete (Coated Macadam) and Coated Chippings for collection and delivery.
The framework is split into three lots.
Lot 1 Ex Works (Collected from Suppliers Depot)
Lot 2 Supply of Hotbox and Material at Highway
Maintenance Depot, 15 Stores Road, Derby
DE21 4BD
Lot 3 Material delivered to other locations within
the Derbyshire area.
The initial Framework Agreement period is 2 years; the Framework Agreement is estimated to commence 24th February 2023 and expire 23rd February 2025.
There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years
There is a maximum budget of £1,200,000 per year of the Framework Agreement. Please note that this is an indicative value based on previous spend and is not a guarantee through this framework.
Please note, suppliers wishing to express interest and obtain the documentation, must do so by 15:00 on 08th December 2022. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on 09th December 2022
Please visit the Council's e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the e-tendering system. Please search for TD1740
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
8 December 2022
Local time
3:00pm
Changed to:
Date
15 December 2022
Local time
3:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 December 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Derby City Council
Derby
Country
United Kingdom