Section one: Contracting authority
one.1) Name and addresses
UK SPORTS INSTITUTE LIMITED
299 Alan Turing Way
MANCHESTER
M113BS
Contact
Aileen Alexander
aileen.alexander@uksportsinstitute.co.uk
Telephone
+44 7899064352
Country
United Kingdom
NUTS code
UKD33 - Manchester
Companies House
company number 4420052
Internet address(es)
Main address
https://uksportsinstitute.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
ELITE SPORTS
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mobile Phone Services Contract
Reference number
UKSI2023
two.1.2) Main CPV code
- 64212000 - Mobile-telephone services
two.1.3) Type of contract
Services
two.1.4) Short description
The UK Sports Institute (UKSI) wishes to procure a new mobile voice, data and SMS services contract for 36 months starting from November 2023 for approximately 400 connections. The UKSI employs approximately 400 staff who are based at several performance centres in the UK. Most of the workforce regularly work away from their centres and have work patterns that are mobile and remote. A large number of staff work abroad; their overseas travel may cover periods up to several months. Staff have been issued with iPhone 8, iPhone SE(2020) and iPhone 12, and it is intended that these devices will remain in use for the new contract. As a publicly funded organisation UKSI is seeking to maximise value for money and wishes to minimise one-off set up costs as well as ongoing revenue costs.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £290,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
The UK Sports Institute (UKSI) is seeking to appoint one supplier to provide a contract for mobile voice, data and SMS services for 36 months to its 400 employees.
The supplier will need to:
1. Provide connections for all employees.
2. Offer solutions for allocating individual user data thresholds, and capping of data use when tethering or roaming
3. Provide ongoing technical and customer services support throughout the contract under a Service Level Agreement
4. Provide a clear charging structure with an online billing portal; the portal must have an easy to use facility to analyse summary and detailed breakdowns of billing
5. The billing portal should permit administrators and managers to view the details of staff who report to them, eg. the Finance manager should be able to see usage details of the Finance team members
6. Offer an easy to use, simple to administer and cost effective roaming solution for staff who are overseas
7. Provide WiFi calling.
8. Offer a Tech Fund for the purchase of extra kit. Note that handsets are not required to be provided under this contract. UKSI owns its devices which are iPhone8 , SE (2020) and iPhone 12.
The UKSI pioneers the delivery of science, medicine, and technology services to drive medal success at Olympic, Paralympic and international competition, supporting elite athletes through its nationwide network of expertise and facilities.
It strives to be the world-leading high-performance institute. Staff are based at seven high performance centres across the UK but UKSI services are delivered at different sporting locations including swimming pools, lakes, velodromes and athletic tracks in Europe and the rest of the World.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-023319
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 October 2023
five.2.2) Information about tenders
Number of tenders received: 18
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fonezone Telecommunications Limited
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Companies House
company number NI 040916
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £290,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court England & Wales
London
Country
United Kingdom