Section one: Contracting authority
one.1) Name and addresses
UK SPORTS INSTITUTE LIMITED
299 Alan Turing Way
MANCHESTER
M113BS
Contact
Ian Mulholland
ian.mulholland@uksportsinstitute.co.uk
Country
United Kingdom
Region code
UKD33 - Manchester
Companies House
04420052
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://uksportsinstitute.co.uk/who-we-are/procurement-and-tender-opportunities/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uksportsinstitute.co.uk/who-we-are/procurement-and-tender-opportunities/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Sport
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mobile Phone Services Contract
Reference number
UKSI2023
two.1.2) Main CPV code
- 64212000 - Mobile-telephone services
two.1.3) Type of contract
Services
two.1.4) Short description
The UK Sports Institute (UKSI) wishes to procure a new mobile voice, data and SMS services contract for 36 months starting from November 2023 for approximately 400 connections. The UKSI employs approximately 400 staff who are based at several performance centres in the UK. Most of the workforce regularly work away from their centres and have work patterns that are mobile and remote. A large number of staff work abroad; their overseas travel may cover periods up to several months. Staff have been issued with iPhone 8, iPhone SE(2020) and iPhone 12, and it is intended that these devices will remain in use for the new contract. As a publicly funded organisation UKSI is seeking to maximise value for money and wishes to minimise one-off set up costs as well as ongoing revenue costs.
two.1.5) Estimated total value
Value excluding VAT: £290,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 64200000 - Telecommunications services
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
The UK Sports Institute (UKSI) is seeking to appoint one supplier to provide a contract for mobile voice, data and SMS services for 36 months to its 400 employees.
The supplier will need to:
1. Provide connections for all employees.
2. Offer solutions for allocating individual user data thresholds, and capping of data use when tethering or roaming
3. Provide ongoing technical and customer services support throughout the contract under a Service Level Agreement
4. Provide a clear charging structure with an online billing portal; the portal must have an easy to use facility to analyse summary and detailed breakdowns of billing
5. The billing portal should permit administrators and managers to view the details of staff who report to them, eg. the Finance manager should be able to see usage details of the Finance team members
6. Offer an easy to use, simple to administer and cost effective roaming solution for staff who are overseas
7. Provide WiFi calling.
8. Offer a Tech Fund for the purchase of extra kit. Note that handsets are not required to be provided under this contract. UKSI owns its devices which are iPhone8 , SE (2020) and iPhone 12.
The UKSI pioneers the delivery of science, medicine, and technology services to drive medal success at Olympic, Paralympic and international competition, supporting elite athletes through its nationwide network of expertise and facilities.
It strives to be the world-leading high-performance institute. Staff are based at seven high performance centres across the UK but UKSI services are delivered at different sporting locations including swimming pools, lakes, velodromes and athletic tracks in Europe and the rest of the World.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £290,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
13 November 2023
End date
12 November 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Registered Mobile telephony service provider.
Host network must support 4G Provision of mobile telephony services in the UK
Provision of roaming telephony services in EEA and Rest of World
Preferably have a UK based support /helpdesk centre.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 August 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
22 September 2023
Local time
1:00pm
Place
Requests to participate require to be submitted by 5pm on 31 August 2023. The ITT will be issued to all requestors on 1 September 2023. All completed responses to the ITT must be submitted by 12 noon on 22 September 2023.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court England and Wales
London
Country
United Kingdom