Scope
Description
The Council invites response to this Invitation to Tender (ITT) from suitably qualified suppliers ("Suppliers") for the provision of repair and maintenance for CCTV in Newquay and St. Austell.
Total value (estimated)
- £121,000 excluding VAT
- £145,200 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 1 October 2028
- Possible extension to 1 October 2029
- 4 years, 1 day
Description of possible extension:
The Council may extend this Agreement beyond the Initial Term for up to 1 year (the "Extended Period") if both parties agree in writing to such an extension or extensions. The same terms and conditions as those contained within this Agreement shall apply to any Extended Period.
Main procurement category
Services
CPV classifications
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 48000000 - Software package and information systems
- 50000000 - Repair and maintenance services
- 51000000 - Installation services (except software)
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
23 June 2025, 11:59pm
Tender submission deadline
14 July 2025, 2:00pm
Submission address and any special instructions
Electronic copies should be sent to tenders@newquay.gov.uk
The response must be delivered by no later than the time and submission date stated. Suppliers must consider the necessary document sizes, speed of Internet connection, system configuration and general web traffic that may impact on the time required to complete the transaction.
Tenders may be submitted electronically
No
Award criteria
Criteria:
Quality 60%
Experience and how this would be used within this contract. 20%
Service Delivery & Fault Response 20%
CCTV related training (e.g. Bosch Video Management System, Working at Height etc.) 20%
Criteria: Price 40%
TOTAL Quality / Price 100%
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Below Threshold-ITT-Part A-Instructions CCTV R&M.docx
Below Threshold-ITT-Part B-Response CCTV R&M.docx
Minor Services Contract Template.pdf
Specification.docx
Schedule 1 - Pricing.xlsx
Clarification Log 11.06.25.xlsx
Clarification Log added.
Contracting authority
Newquay Town Council
- Public Procurement Organisation Number: PTZC-1693-DJPQ
Municipal Offices, Marcus Hill
Newquay
TR7 1AF
United Kingdom
Email: joe@newquay.gov.uk
Website: http://www.newquay.gov.uk
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government