Section one: Contracting authority
one.1) Name and addresses
Basingstoke College of Technology
Worting Road
BASINGSTOKE
RG218TN
Contact
David Moir
Telephone
+44 1256306415
Country
United Kingdom
Region code
UKJ37 - North Hampshire
UK Register of Learning Providers (UKPRN number)
10000560
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Further Education College
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Media Broadcast and Production Studio
two.1.2) Main CPV code
- 32211000 - Broadcast production equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Proposals and tenders are sought in relation to the following fully funded project.
Design, supply and install a complete green screen, LED and live compositing solution which incorporates industry-leading technologies. The production suite will encompass all elements of LED screens, cameras and tracking systems, interactive lighting, media servers, video processing and related IT to support the education of media broadcasting and green screen production. Ongoing support package embedded on the production suite to provide 24/7 support for usage by curriculum staff, students and stakeholders.
The production suite should be robust enough to be used in industry to enable the training and development of students on industry equipment. A mobile control centre within the room to operate the equipment with the potential to expand this to an external room in later years.
Project funding is not yet confirmed, in fact confirmation will only be possible once tenders are received and the funder has confimed they are compliant with the conditions of funding.
two.1.5) Estimated total value
Value excluding VAT: £420,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32211000 - Broadcast production equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Worting Road
Basingstoke
Hampshire
RG21 8TN
two.2.4) Description of the procurement
The following provides an outline of the equipment required. The project funder requires a solution to be provided in this format.
Proposals that do not meet this requirement will not be considered.
Dialogue with the college and the funder is possible when designing a solution proposal.
Lighting Control Hardware - QuickQ 20
DMX/IP Gateway
CONNECT-RX200N and WIRELESS RDM and DTAP and USB
CONNECT TX100N must add UKM-PW04597
5V, 2A, 10W, Plug in Power Supply, 2.1mm Plug
2M DMX 5PIN EXTENSION DATAPLEX CABLE
5M DMX 5PIN EXTENSION DATAPLEX CABLE
10M DMX 5PIN EXTENSION DATAPLEX CABLE
Or similar equipment
Screens and Monitors - ||4K HDR colour monitor - Mains Display 1 x editing, 1 x colour workstation or similar
Quantity 5: 4K HDR Colour computer monitor with colour calibration tool display - 2nd display editing +1MoCap system + 2 x ICVFX system or similar
Quantity 2: 55" UHD Floor monitor or similar
Quantity 2: Floor Monitor Trolley
1U Passive Config PC or similar
Quantity 2: Desktop Computer - High-End Editing computer with 192GB Ram
4u Rackmount - motion capture edit/capture PC or similar
Quantity 2: Mo-Sys VP Pro VFX Servers or similar
Quantity 20: 960GB SSDs or similar
Quantity 4: Ergonomic mechanical keyboard
Quantity 4: 2 way active studio monitor
Quantity 2: StarTracker Max for cameras on cranes, jibs, pedestals and hand held cameras or similar
Camera mounts, video assist, high resolution lens encoders, self-adhesive stars, gear wheel for lens encoders, mount for lens encoder
Quantity 2: 6K Digital Camera or similar
Camera gear and rigging equipment
Video infrastructure Hardware
Grip - Mount tripods, telescopic jib arm control system, studio Dolly, Jib arm counter-weights. mid level spreader + bag + feet, standard dolly spreader bar, telescopic pan bar and attachment for focus 12
Mo-Sys full body motion capture system or similar - 4-6 suits varying sizes (including permanent licence, software and subscriptions)
2m straight section 400mm radius, three way corner 400mm radius, Double support former 400mm radius, Single support former 400mm radius, Corner curve top cap 400mm radius, Floor curve end cap 400mm radius, Curved filler knife 400mm radius
Infrastructure - MDU's, Install equipment, Custom server rack, custom patch panels, Production desk.
Category One Lighting - Diva-Lite41, 31, 21 centre mounted system or similar.
Category Two Lighting - CiroLite LEDCloud lighting bi-colour with LEDClous strip or similar.
Category Three Lighting - TURBO LED LIGHTING (bicolor), Power supply, Light shield ring, Cable to power supply, Eye filter, Water repellent sandbags, Stand Adaptor and lighting functional detail to work with rigging or similar.
Rigging Category One - consisting alluminium barrels, pipeclamps, studio rails, 4 wheel cars, cable car *5, 2.8m telescopic operators pole, curtain brake, curtain car *5, drapes
Or similar equipment
Quantity 10: Dual 2.5" Drive hotswap doc or similar
Quantity 4: Ergonimoc ambidextrous mouse
Quantity 2: Headphones
1U rack mount for audio and networking or similar
A 'turn-key' solution is sought, with all equipment installed and tested, on-going support of equipment and training delivered to college staff on all aspects of the solution.
Technical support to be provided for a five-year period.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £385,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 August 2024
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
To be eligible suppliers must be able to demonstrate experience of supplying a similar solution.
Suppliers must be able to design a solution in accordance with the information provided in order to be meet the requirements of the project funder.
Proposals that are not acceptable to the project funder will not be eligible. Dialogue with the college and funder is possible at the design stage.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Suppliers must have sufficient financial resilience to demonstrate they will be able to provide support and training over a five-year period.
three.1.3) Technical and professional ability
List and brief description of selection criteria
References sites will be required
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
All equipment must be installed, tested and traiing delivered by the beginning of the 2024/25 academic year (01.09.24)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 December 2023
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 August 2024
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Clerk to the Corporation
Basingstoke College of Technology
Basingstoke
RG21 8TN
Country
United Kingdom