Section one: Contracting authority
one.1) Name and addresses
The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
Contact
Felicity Norris
Telephone
+44 1234567890
Fax
+44 1234567890
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
http://www.bbc.co.uk/supplying/
Buyer's address
https://bbc.bravosolution.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Broadcasting
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Reprocurement of BBC Facilities Management Services
Reference number
PROC 2021 74 RL
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
At BBC Workplace, we are dedicated to transforming the way people work by providing
exceptional services that directly contribute to the BBC's mission to inform, educate, and
entertain our audiences. We go beyond expectations, delivering innovative solutions that
enhance productivity and creativity of our colleagues.
Our commitment is to create industry-leading work environments that inspire flexibility,
collaboration, and ingenuity. Empowering people to thrive is at the heart of our endeavour.
By implementing cutting-edge design principles and state-of-the-art technology, we ensure
our spaces foster innovation and adaptability.
Safety, health, and inspiration are core to our approach. Meticulously prioritising secure and
healthy environments, we promote the well-being of our colleagues. Through thoughtfully
curated designs, we inspire and motivate, creating spaces that encourage productivity and
happiness.
We champion accessibility and inclusivity in all our endeavours. As proud advocates of
British design and manufacture we actively seek out and support local designers and
manufacturers, showcasing the best of British talent while promoting diversity and inclusion
within our workplaces.
Furthermore, we wholeheartedly support the BBC's commitment to achieving net zero
carbon. Through sustainable practises, energy-efficient solutions, and responsible
procurement, we actively contribute to reducing our carbon footprint and preserving the
environment for future generations.
Driven by an unwavering passion for excellence and proactively seeking innovative
approaches that enable us to surpass expectations, we continuously learn, improve, and
consistently deliver the best possible results.
The Facilities Management Contract is an integral part of supporting 93 diverse locations
across the UK, encompassing properties such as broadcast studios, offices, production
sites, and technical facilities. Managing a comprehensive set of Property and Workplace
Services, we ensure effective management and delivery. These services include furniture
provision and maintenance, signage provision and maintenance, building engineering
services, energy management, building fabric services, statutory inspections, lift and lifting
equipment maintenance, asbestos management, landscaping and grounds maintenance,
security asset maintenance, pest control, project services, facilities and building
management, fire safety, space management and drawing office, cleaning, waste
management, reception services, mail services, porterage, printing, health and safety,
environmental management, helpdesk, meeting room management, managing agent
services, event management, and pandemic supplies management.
Collectively, these services ensure smooth functioning, safety, and efficiency of the BBC
estate. The Facilities Management Contract must excel in providing comprehensive and
reliable support for the diverse needs of its wide-ranging locations, delivering exceptional
value and reassurance to all parties involved.
This will be a fixed price contract with a term of 10 years, initial term 5 years, extension 5
years.
The estimated total Contract value including extension period is anticipated to be between
£480,000,000 to £750,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £480,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Facilities Management Contract provides key services to all properties at 93 locations
across the UK with a diverse range of properties and facilities, that includes broadcast
studios, offices, production, and technical facilities. The contract provides Property and
Workplace Services Management and Delivery including: Furniture Provision and
Maintenance, Signage Provision and Maintenance, Building Engineering Services, Energy
Management, Building Fabric Services, Statutory Inspections, Lift and Lifting Equipment
Maintenance, Asbestos Management, Landscaping and Grounds Maintenance, Security
Asset Maintenance, Pest Control, Project Services, Facilities and Building Management, Fire
Safety, Space Management and Drawing Office, Cleaning, Waste Management, Reception
Services, Mail Services, Porterage, Printing, Health and Safety, Environmental Management,
Helpdesk, Meeting Room, Managing Agent Services, Event Management & Pandemic
Supplies Management.
The scope reflects standards such as SFG20, Approved Codes of Practice, ISO Standards
and manufacturers recommendations.
This will be a fixed price contract with a term of 10 years, initial term 5 years, extension 5
years.
The estimated total Contract value including extension period is anticipated to be between
£480,000,000 to £750,000,000
two.2.5) Award criteria
Quality criterion - Name: Merit / Weighting: 60
Price - Weighting: 40.00
two.2.11) Information about options
Options: Yes
Description of options
The Contract will have an Initial Term of five (5) years which will begin from the service
commencement date. Prior to this will be a maximum six (6) month mobilisation period. The BBC may extend the contract beyond the Initial Term, with the maximum extension period being five (5) years in total, to a maximum of 10 years total Contract Term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-016155
Section five. Award of contract
Contract No
PROC/2021/74/RL
Title
Reprocurement of BBC Facilities Management Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 September 2024
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
EMCOR Group (UK) PLC
1 The Crescent
Surbiton
KT6 4BN
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
806888
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £480,000,000
Section six. Complementary information
six.3) Additional information
In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.
six.4) Procedures for review
six.4.1) Review body
Business and Property Courts of England and Wales
Rolls Building, 7 Rolls Building, Fetter Lane
London
EC4A 1NL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Rolls Building, 7 Rolls Building, Fetter Lane
Rolls Building, 7 Rolls Building, Fetter Lane
London
EC4A 1NL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.