Section one: Contracting authority
one.1) Name and addresses
The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
Telephone
+44 1234567890
Fax
+44 1234567890
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
http://www.bbc.co.uk/supplying/
Buyer's address
http://www.bbc.co.uk/supplying/
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://bbc.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://bbc.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Broadcasting
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Reprocurement of BBC Facilities Management Services
Reference number
PROC 2021 74 RL
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
At BBC Workplace, we are dedicated to transforming the way people work by providing exceptional services that directly contribute to the BBC's mission to inform, educate, and entertain our audiences. We go beyond expectations, delivering innovative solutions that enhance productivity and creativity of our colleagues.
Our commitment is to create industry-leading work environments that inspire flexibility, collaboration, and ingenuity. Empowering people to thrive is at the heart of our endeavour. By implementing cutting-edge design principles and state-of-the-art technology, we ensure our spaces foster innovation and adaptability.
Safety, health, and inspiration are core to our approach. Meticulously prioritising secure and healthy environments, we promote the well-being of our colleagues. Through thoughtfully curated designs, we inspire and motivate, creating spaces that encourage productivity and happiness.
We champion accessibility and inclusivity in all our endeavours. As proud advocates of British design and manufacture we actively seek out and support local designers and manufacturers, showcasing the best of British talent while promoting diversity and inclusion within our workplaces.
Furthermore, we wholeheartedly support the BBC's commitment to achieving net zero carbon. Through sustainable practises, energy-efficient solutions, and responsible procurement, we actively contribute to reducing our carbon footprint and preserving the environment for future generations.
Driven by an unwavering passion for excellence and proactively seeking innovative approaches that enable us to surpass expectations, we continuously learn, improve, and consistently deliver the best possible results.
The Facilities Management Contract is an integral part of supporting 93 diverse locations across the UK, encompassing properties such as broadcast studios, offices, production sites, and technical facilities. Managing a comprehensive set of Property and Workplace Services, we ensure effective management and delivery. These services include furniture provision and maintenance, signage provision and maintenance, building engineering services, energy management, building fabric services, statutory inspections, lift and lifting equipment maintenance, asbestos management, landscaping and grounds maintenance, security asset maintenance, pest control, project services, facilities and building management, fire safety, space management and drawing office, cleaning, waste management, reception services, mail services, porterage, printing, health and safety, environmental management, helpdesk, meeting room management, managing agent services, event management, and pandemic supplies management.
Collectively, these services ensure smooth functioning, safety, and efficiency of the BBC estate. The Facilities Management Contract must excel in providing comprehensive and reliable support for the diverse needs of its wide-ranging locations, delivering exceptional value and reassurance to all parties involved.
This will be a fixed price contract with a term of 10 years, initial term 5 years, extension 5 years.
The estimated total Contract value including extension period is anticipated to be between £480,000,000 to £750,000,000
two.1.5) Estimated total value
Value excluding VAT: £480,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Facilities Management Contract provides key services to all properties at 93 locations across the UK with a diverse range of properties and facilities, that includes broadcast studios, offices, production, and technical facilities. The contract provides Property and Workplace Services Management and Delivery including: Furniture Provision and Maintenance, Signage Provision and Maintenance, Building Engineering Services, Energy Management, Building Fabric Services, Statutory Inspections, Lift and Lifting Equipment Maintenance, Asbestos Management, Landscaping and Grounds Maintenance, Security Asset Maintenance, Pest Control, Project Services, Facilities and Building Management, Fire Safety, Space Management and Drawing Office, Cleaning, Waste Management, Reception Services, Mail Services, Porterage, Printing, Health and Safety, Environmental Management, Helpdesk, Meeting Room, Managing Agent Services, Event Management & Pandemic Supplies Management.
The scope reflects standards such as SFG20, Approved Codes of Practice, ISO Standards and manufacturers recommendations.
This will be a fixed price contract with a term of 10 years, initial term 5 years, extension 5 years.
The estimated total Contract value including extension period is anticipated to be between £480,000,000 to £750,000,000
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 4
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract will have an Initial Term of five (5) years which will begin from the service commencement date. Prior to this will be a maximum six (6) month mobilisation period. The BBC may extend the contract beyond the Initial Term, with the maximum extension period being five (5) years in total, to a maximum of 10 years total Contract Term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
Please register your interest in this project by taking the following steps:
1 - Register your company on the Jaggaer eSourcing portal (this is only required once):
1.1 Go to https://bbc.bravosolution.co.uk
1.2 - Click the link on the login page to register.
1.3 Accept the terms and conditions and click 'Continue'.
1.4 - Enter your correct business and user details.
1.5 - Note the username you chose and click 'Save' when complete.
1.6 - You will shortly receive an email with your temporary password.
2 - Express an interest in the tender:
2.1 - Login to the portal with the username/password.
2.2 - Click the 'PQQs Open to all Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open toany registered supplier).
2.3 - Click on the relevant PQQ to access the content.
2.4 - Click the 'Express Interest' button at the top of the page. This will move the PQQ into your 'My
PQQs page. (This is a secure area reserved for your projects only.
2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ Details' box.
3.Responding to the tender:
3.1 - Click 'My Response' under PQQ Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining).
3.2 - You can now use the 'Messages' function to communicate with the buyer and seek any clarification.
3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ There may be a mixture of online and offline actions for you to perform (there is detailed online help available). 3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer eSourcing help desk.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
12 July 2023
Local time
12:00pm
Changed to:
Date
19 July 2023
Local time
12:00pm
See the change notice.
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
11 September 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.
six.4) Procedures for review
six.4.1) Review body
Business and Property Courts of England and Wales
Rolls Building, 7 Rolls Building, Fetter Lane
London
EC4A 1NL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.