Section one: Contracting authority
one.1) Name and addresses
The Pioneer Housing and Community Group Limited
11 High Street, Castle Vale
Birmingham
B35 7PR
Telephone
+44 1217488100
Country
United Kingdom
NUTS code
UKG31 - Birmingham
National registration number
United Kingdom
Internet address(es)
Main address
https://www.pioneergroup.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Facilities-management-services./E375KM7938
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning and Grounds Maintenance Services
Reference number
T074/2021
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
The scope of the Contract is the provision of Cleaning and Grounds Maintenance Services at Pioneer Group owned and managed properties.
The Contract is divided into 2 Lots:
Lot 1 Cleaning Services: To respond to this opportunity, please click here:https://www.delta-esourcing.com/tenders/UK-Birmingham:-Facilities-management-services./E375KM7938
Lot 2 Grounds Maintenance Services : To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/9U7XX4N9KP
Bidders may bid for one Lot or both Lots
It is envisaged that the Contract will last for an initial period of 3 years, with an option to extend at Pioneer Group’ sole discretion for an additional 1 year, and a further additional 1 year, giving a total potential term of 5 years.
two.1.5) Estimated total value
Value excluding VAT: £1,350,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Bidders may bid for one Lot or both Lots
two.2) Description
two.2.1) Title
Cleaning Services
Lot No
1
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
The scope of the proposed Contract is the provision of Cleaning Services at Pioneer Group owned and managed Office Locations, Sheltered Schemes, Low Rise properties and High Rise properties.
The Services include:
•Internal communal floor cleaning
•Internal communal wall and ceiling cleaning
•Internal communal door and door frame cleaning
•Internal cupboard and enclosure cleaning
•Internal woodwork and ironmongery cleaning
•Internal window cleaning to communal areas
•Internal stair cleaning
•External door cleaning
•External/enclosed bin storage areas
•External store cleaning
•External scheme cleaning
•External window cleaning to communal areas
•Non-routine cleaning
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £750,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Subject to options to extend being granted, 5 years from contract award
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
It is envisaged that the Contract will last for an initial period of 3 years, with an option to extend at Pioneer Group’ sole discretion for an additional 1 year, and a further additional 1 year, giving a total potential term of 5 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/E375KM7938
two.2) Description
two.2.1) Title
Grounds Maintenance Services
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
The scope of the proposed Contract is the provision of Grounds Maintenance Services at Pioneer Group owned and managed Office Locations, Sheltered Schemes, Low Rise properties and High Rise properties.
The Services include:
•Grass cutting
•Hedge cutting
•Flowerbed, border and shrub management
•Wall plant/climber and rambler management
•Weed spraying and control
•Tree works
•Bulk rubbish removal
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Subject to options to extend being granted, 5 years from contract award
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
It is envisaged that the Contract will last for an initial period of 3 years, with an option to extend at Pioneer Group’ sole discretion for an additional 1 year, and a further additional 1 year, giving a total potential term of 5 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
28 January 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Subject to options to extend being granted, 5 years from contract award
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This tender opportunity is being managed on behalf of the Pioneer Group by Clarity Procurement Solutions Limited. Potential Bidders wishing participate in this tender opportunity are instructed to:
Download and read the Invitation to Tender Document to familiarise yourselves with Pioneer's requirements
To view the tender documents for Lot 1 Cleaning Services please click here: https://www.delta-esourcing.com/tenders/UK-Birmingham:-Facilities-management-services./E375KM7938
To view the tender documents for Lot 2 Grounds Maintenance Services please click here: https://www.delta-esourcing.com/respond/9U7XX4N9KP
Submit a completed Invitation to Tender Document in accordance with the stated deadline
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Facilities-management-services./E375KM7938
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/E375KM7938
GO Reference: GO-20211213-PRO-19382906
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will enter into this contract following a minimum 10 day calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
six.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London
Country
United Kingdom