- Scope of the procurement
- Lot 1. Planned Preventative Maintenance and Responsive Repairs to Drainage Systems and Water/Sewage Pumps
- Lot 2. Inspection, testing and responsive repairs to firefighting equipment
- Lot 3. Inspection, testing and responsive repairs to Fire Suppression Systems
- Lot 4. Inspection, testing and responsive repairs to Intruder Systems
Section one: Contracting authority
one.1) Name and addresses
Southend City Council
Civic Centre, Victoria Avenue
Southend on Sea
SS2 6ER
Contact
Ms Liz Green
Telephone
+44 1702215459
Country
United Kingdom
Region code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SSC - BSTC002 - Inspection, Servicing and Maintenance of Drains and Pumps, Fire Fighting Equipment, Fire Suppression Systems and Security Systems
Reference number
DN704699
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Southend on Sea City Council are seeking to engage experienced and qualified organisations for the provision of servicing, responsive repairs and maintenance to Drainage and Pumps, Fire Fighting Equipment and Sprinkler Systems and Security Systems including Alarms, Automatic Doors/Shutters within Public Buildings and Schools in the City. This procurement has been divided into 4 lots:
Lot 1 is for the appointment of an experience drainage contractor for the provision of cyclical servicing, responsive repairs and maintenance to drainage systems and water/sewage pumps under a JCT Measured Term Contract 2016 Edition. This service was estimated at £640,000.00 for a 6 year term and has been appointed at £697953.10; scenarios were used in the Commercial Questionnaire therefore the contract spend may be lower than the appointed value for the 6 year term.
Lot 2 is for the appointment of an accredited/compliant Fire Industry service provider for the provision of cyclical inspection, testing and responsive repairs to firefighting equipment under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this. This service was estimated at £84,000.00 for a 6 year term and has been appointed at £74,136.00; scenarios were used in the Commercial Questionnaire therefore the contract spend may be lower or higher than the contract value up to the estimated amount for the 6 year term.
Lot. Lot 3 is for the appointment of an accredited/ compliant Fire Suppression service provider for the provision of cyclical planned maintenance and responsive repairs to Fire Suppression systems under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot. The Council are seeking to appoint one contractor for this. This service was estimated at £114,000.00 for a 6 year term and has been appointed at £96,419.93.00; scenarios were used in the Commercial Questionnaire therefore the contract spend may be lower or higher than the contract value up to the estimated amount for the 6 year term.
Lot 4 is for the appointment of an accredited Security System contractor for the provision of cyclical inspection, testing and responsive repairs to intruder systems including CCTV and Automatic Doors/Shutters under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot. The Council are seeking to appoint one contractor for this. This service was estimated at £444,000.00 for a 6 year term and has been appointed at £293,952.00; scenarios were used in the Commercial Questionnaire therefore the contract spend may be lower or higher than the contract value up to the estimated amount for the 6 year term.
The aim of the contracts are to provide quality services to responsive repairs and planned maintenance by suitably qualified engineers. Objectives include adhering to priority response time and managing a planned maintenance programme. The main outcomes are to ensure reliable suitably accredited and qualified contractors are in place to ensure the equipment remains reliable and compliant to relevant H&S legislation and British standards.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,162,461.03
two.2) Description
two.2.1) Title
Planned Preventative Maintenance and Responsive Repairs to Drainage Systems and Water/Sewage Pumps
Lot No
1
two.2.2) Additional CPV code(s)
- 45232452 - Drainage works
- 45252124 - Dredging and pumping works
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 1 is for the appointment of an experience drainage contractor for the provision of cyclical planned maintenance, responsive repairs and maintenance to drainage systems and water/sewage pumps at Southend City Council's Public Buildings/Premises and Delegated Properties (i.e. Schools and Community Buildings) under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot.
This service was estimated at £640,000.00 for a 6 year term and has been appointed at £697953.10; scenarios were used in the Commercial Questionnaire therefore the contract spend may be lower than the appointed value for the 6 year term.
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Inspection, testing and responsive repairs to firefighting equipment
Lot No
2
two.2.2) Additional CPV code(s)
- 45343200 - Firefighting equipment installation work
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 2 is for the appointment of an accredited/compliant Fire Industry service provider for the provision of cyclical inspection, testing and responsive repairs to firefighting equipment within Southend City Council's Public Buildings and Delegated Properties (i.e. Schools and Community Buildings) under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot.
This service was estimated at £84,000.00 for a 6 year term and has been appointed at £74,136.00; scenarios were used in the Commercial Questionnaire therefore the contract spend may be lower or higher than the contract value up to the estimated amount for the 6 year term.
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Inspection, testing and responsive repairs to Fire Suppression Systems
Lot No
3
two.2.2) Additional CPV code(s)
- 45343230 - Sprinkler systems installation work
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 3 is for the appointment of an accredited/ compliant Fire Suppression service provider for the provision of cyclical inspection, testing and responsive repairs to Fire Suppression systems at Southend City Council's Public Buildings/Premises and Delegated Properties (i.e. Schools and Community Buildings) under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot.
This service was estimated at £114,000.00 for a 6 year term and has been appointed at £96,419.93.00; scenarios were used in the Commercial Questionnaire therefore the contract spend may be lower or higher than the contract value up to the estimated amount for the 6 year term.
two.2.5) Award criteria
Quality criterion - Name: Technical Questiosn / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Inspection, testing and responsive repairs to Intruder Systems
Lot No
4
two.2.2) Additional CPV code(s)
- 45312200 - Burglar-alarm system installation work
- 50610000 - Repair and maintenance services of security equipment
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 4 is for the appointment of an accredited Security System contractor for the provision of cyclical inspection, testing and responsive repairs to intruder systems including CCTV and Automatic Doors/Shutters to Southend City Council's Public Buildings and Delegated Properties (i.e. schools and community buildings) under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot.
This service was estimated at £444,000.00 for a 6 year term and has been appointed at £293,952.00; scenarios were used in the Commercial Questionnaire therefore the contract spend may be lower or higher than the contract value up to the estimated amount for the 6 year term.
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-000427
Section five. Award of contract
Contract No
DN707373
Lot No
1
Title
Planned Preventative Maintenance and Responsive Repairs to Drainage Systems and Water/Sewage Pumps
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2024
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CCR Property Services Ltd
Rayleigh
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £697,953.10
Section five. Award of contract
Contract No
DN707373
Lot No
2
Title
Inspection, testing and responsive repairs to firefighting equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2024
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Blake Contractors Ltd
Southend-on-Sea
Country
United Kingdom
NUTS code
- UKH31 - Southend-on-Sea
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £74,136
Section five. Award of contract
Contract No
DN707373
Lot No
3
Title
Inspection, testing and responsive repairs to Fire Suppression Systems
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Churches Fire & Security Ltd
Chandlers Ford
Country
United Kingdom
NUTS code
- UKJ32 - Southampton
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £96,419.93
Section five. Award of contract
Contract No
DN707373
Lot No
4
Title
Inspection, testing and responsive repairs to Intruder Systems
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Blake Contractors Ltd
Southend-on-Sea
Country
United Kingdom
NUTS code
- UKH31 - Southend-on-Sea
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £293,952
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Services
London
Country
United Kingdom