- Scope of the procurement
- Lot 1. Planned Preventative Maintenance and Responsive Repairs to Drainage Systems and Water/Sewage Pumps
- Lot 2. Inspection, testing and responsive repairs to firefighting equipment
- Lot 3. Inspection, testing and responsive repairs to Fire Suppression Systems
- Lot 4. Inspection, testing and responsive repairs to Intruder Systems
Section one: Contracting authority
one.1) Name and addresses
Southend City Council
Civic Centre, Victoria Avenue
Southend on Sea
SS2 6ER
Contact
Ms Liz Green
procurementops@southend.gov.uk
Country
United Kingdom
Region code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SSC - BSTC002 - Inspection, Servicing and Maintenance of Drains and Pumps, Fire Fighting Equipment, Fire Suppression Systems and Security Systems
Reference number
DN704699
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Southend on Sea City Council are seeking to engage experienced and qualified organisations for the provision of servicing, responsive repairs and maintenance to Drainage and Pumps, Fire Fighting Equipment and Sprinkler Systems and Security Systems including Alarms, Automatic Doors/Shutters within Public Buildings and Schools in the City. This procurement has been divided into 4 lots:
Lot 1 is for the appointment of an experience drainage contractor for the provision of cyclical servicing, responsive repairs and maintenance to drainage systems and water/sewage pumps under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot.
Lot 2 is for the appointment of an accredited/compliant Fire Industry service provider for the provision of cyclical inspection, testing and responsive repairs to firefighting equipment under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot.
Lot 3 is for the appointment of an accredited/ compliant Fire Suppression service provider for the provision of cyclical planned maintenance and responsive repairs to Fire Suppression systems under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot.
Lot 4 is for the appointment of an accredited Security System contractor for the provision of cyclical inspection, testing and responsive repairs to intruder systems including CCTV and Automatic Doors/Shutters under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot.
The aim of the contracts are to provide quality services to responsive repairs and planned maintenance by suitably qualified engineers. Objectives include adhering to priority response time and managing a planned maintenance programme. The main outcomes are to ensure reliable suitably accredited and qualified contractors are in place to ensure the equipment remains reliable and compliant to relevant H&S legislation and British standards.
two.1.5) Estimated total value
Value excluding VAT: £1,176,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
two.2) Description
two.2.1) Title
Planned Preventative Maintenance and Responsive Repairs to Drainage Systems and Water/Sewage Pumps
Lot No
1
two.2.2) Additional CPV code(s)
- 45232452 - Drainage works
- 45252124 - Dredging and pumping works
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 1 is for the appointment of an experience drainage contractor for the provision of cyclical planned maintenance, responsive repairs and maintenance to drainage systems and water/sewage pumps at Southend City Council's Public Buildings/Premises and Delegated Properties (i.e. Schools and Community Buildings) under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot.
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2024
End date
31 May 2027
This contract is subject to renewal
Yes
Description of renewals
The duration of this contract is 3 years with a possible 3 year extension (1 plus, 1 plus, 1 year extension) until 31/5/2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com - Reference no. DN704699
two.2) Description
two.2.1) Title
Inspection, testing and responsive repairs to firefighting equipment
Lot No
2
two.2.2) Additional CPV code(s)
- 45343200 - Firefighting equipment installation work
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 2 is for the appointment of an accredited/compliant Fire Industry service provider for the provision of cyclical inspection, testing and responsive repairs to firefighting equipment within Southend City Council's Public Buildings and Delegated Properties (i.e. Schools and Community Buildings) under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot.
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2024
End date
31 May 2027
This contract is subject to renewal
Yes
Description of renewals
The duration of this contract is 3 years with a possible 3 year extension (1 plus, 1 plus, 1 year extension) until 31/5/2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com - Reference no. DN704699
two.2) Description
two.2.1) Title
Inspection, testing and responsive repairs to Fire Suppression Systems
Lot No
3
two.2.2) Additional CPV code(s)
- 45343230 - Sprinkler systems installation work
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 3 is for the appointment of an accredited/ compliant Fire Suppression service provider for the provision of cyclical inspection, testing and responsive repairs to Fire Suppression systems at Southend City Council's Public Buildings/Premises and Delegated Properties (i.e. Schools and Community Buildings) under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot.
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2024
End date
31 May 2027
This contract is subject to renewal
Yes
Description of renewals
The duration of this contract is 3 years with a possible 3 year extension (1 plus, 1 plus, 1 year extension) until 31/5/2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com - Reference no. DN704699
two.2) Description
two.2.1) Title
Inspection, testing and responsive repairs to Intruder Systems
Lot No
4
two.2.2) Additional CPV code(s)
- 45312200 - Burglar-alarm system installation work
- 50610000 - Repair and maintenance services of security equipment
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 4 is for the appointment of an accredited Security System contractor for the provision of cyclical inspection, testing and responsive repairs to intruder systems including CCTV and Automatic Doors/Shutters to Southend City Council's Public Buildings and Delegated Properties (i.e. schools and community buildings) under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one contractor for this Lot.
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2024
End date
31 May 2027
This contract is subject to renewal
Yes
Description of renewals
The duration of this contract is 3 years with a possible 3 year extension (1 plus, 1 plus, 1 year extension) until 31/5/2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com - Reference no. DN704699
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 February 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Services
London
Country
United Kingdom