Section one: Contracting authority
one.1) Name and addresses
Lincolnshire County Council
Orchard House, Orchard Street
Lincoln
LN1 1BA
Contact
Mr Dan Charlesworth
dan.charlesworth@lincolnshire.gov.uk
Country
United Kingdom
Region code
UKF3 - Lincolnshire
Internet address(es)
Main address
https://www.lincolnshire.gov.uk
Buyer's address
https://www.lincolnshire.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=83b78bf1-4964-ee11-8124-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=83b78bf1-4964-ee11-8124-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for the provision of Facilities and Property Management Services
Reference number
DN661390
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is seeking to procure a Facilities Management (FM) Service provider to deliver its full range of FM services from 1st April 2025 3.3 It is anticipated the Facilities Management contract will broadly cover the following core services.
Hard FM
Soft FM
Management of Traveller sites
Security and commissionaire services
Property Service Centre
Various Managed Services
The above services are provided at specific services designated on the affected property list to more than 650 sites.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
two.2.3) Place of performance
NUTS codes
- UKF3 - Lincolnshire
Main site or place of performance
Lincolnshire
two.2.4) Description of the procurement
This opportunity will be run as a Competitive Procedure with Negotiation in accordance of the requirements of section 29 of the Public Contracts Regulations
It is envisioned the highest scoring 3 candidates from the selection stage will be invited to submit an initial tender, on review of these tenders the Council will determine if it wishes to enter into negotiation or not and reserves the right to award the contract based on these initial tender submission in line with the process detailed in the tender documentation
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The Contract Term is an initial 5 years with the option to extend for a further 5 years allowing a maximum of 10 years. Approximately 18-24 months before the end of the contract planning for the follow up contract will begin
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 3
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-007884
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales Royal Courts of Justice,
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with the Public Contracts Regulations 2015, the Council will incorporate a minimum 10 calendar day standstill period form the date information on award of contract is communicated to tenderers.]