Award

Audio Visual System

  • Walsall Metropolitan Borough Council

F15: Voluntary ex ante transparency notice

Notice identifier: 2021/S 000-030496

Procurement identifier (OCID): ocds-h6vhtk-02fe97

Published 8 December 2021, 11:35am



Section one: Contracting authority/entity

one.1) Name and addresses

Walsall Metropolitan Borough Council

Civic Centre,Darwall Street

WALSALL

WS11TP

Contact

Sandeep Chahal

Email

procurement@walsall.gov.uk

Country

United Kingdom

NUTS code

UKG38 - Walsall

Internet address(es)

Main address

https://www.walsall.gov.uk/

Buyer's address

https://in-tendhost.co.uk/walsallcouncil/aspx/Home

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Audio Visual System

Reference number

WP3559

two.1.2) Main CPV code

  • 32320000 - Television and audio-visual equipment

two.1.3) Type of contract

Supplies

two.1.4) Short description

The Council are looking to engage with an experienced contractor to provide and install a high quality audio-visual system. The system need to be installed in the Council Chambers and 3 conference rooms, to enable Councillors and then public to attend Council meetings through a hybrid approach. The new system must include webcasting functionality, a supplementary maintenance support service and enable integration with the Councils CMIS system and Microsoft Teams.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £340,000

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKG38 - Walsall
Main site or place of performance

Walsall Council

two.2.4) Description of the procurement

The Council are looking to engage with an experienced contractor to provide and install a high quality audio-visual system. The system need to be installed in the Council Chambers and 3 conference rooms, to enable Councillors and then public to attend Council meetings through a hybrid approach. The new system must include webcasting functionality, a supplementary maintenance support service and enable integration with the Councils CMIS system and Microsoft Teams.

two.2.5) Award criteria

Quality criterion - Name: Social Value / Weighting: 5%

Quality criterion - Name: System Installation / Weighting: 15%

Quality criterion - Name: Heritage Experience / Weighting: 10%

Quality criterion - Name: Innovation / Weighting: 10%

Quality criterion - Name: Maintenance / Weighting: 10%

Quality criterion - Name: Health & Safety / Weighting: 5%

Quality criterion - Name: Training / Weighting: 5%

Price - Weighting: 40%

two.2.11) Information about options

Options: No

two.2.14) Additional information

The procurement is related to a project and/or programme financed by European Union funds: no


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Award of a contract without prior publication of a call for competition in the cases listed below

  • The procurement falls outside the scope of application of the regulations

Explanation:

Walsall Council has just discovered that it inadvertently failed to publish a Contract Notice in relation to this contract. The opportunity was published on the Council's e-tendering portal and on Contracts Finder on 26 July 2021. Fifty nine economic operators expressed an interest in the tender through the e-tendering portal and the Council received three tenders by the closing date. An evaluation was carried out in a fair and transparent manner and the Council intends to conclude the contract in this matter with Auditel Rental and Service Limited on or after 20 December 2021.

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No


Section five. Award of contract/concession

A contract/lot is awarded: Yes

five.2) Award of contract/concession

five.2.1) Date of conclusion of the contract

23 November 2021

five.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor/concessionaire

Auditel Rental & Service Ltd

Unit 4, Park House Business Centre, Desborough Park Road, High

Wycombe

HP12 3DJ

Country

United Kingdom

NUTS code
  • UKJ13 - Buckinghamshire CC
The contractor/concessionaire is an SME

No

five.2.4) Information on value of contract/lot/concession (excluding VAT)

Initial estimated total value of the contract/lot/concession: £340,000

Total value of the contract/lot/concession: £326,700


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

Walsall Council

Walsall

Country

United Kingdom