Section one: Contracting entity
one.1) Name and addresses
Dover Harbour Board
Harbour House, Marine Parade
DOVER
CT179BU
Contact
Louise Hooley
procurement.maintenance@portofdover.com
Telephone
+44 1304240400
Country
United Kingdom
Region code
UKJ44 - East Kent
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.6) Main activity
Port-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Port of Dover Operational Maintenance & Compliance
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Dover Harbour Board is seeking a partner (or partners) to deliver the operational maintenance and compliance works within the Port of Dover. This includes reactive and pre-planned maintenance, along with minor maintenance projects, to buildings, services and highways in an operational environment across the Port's estate.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 - Civils and Lot 2 - Building Services (Mechanical & Electrical / Minor Building Works.
two.2) Description
two.2.1) Title
Civils
Lot No
1
two.2.2) Additional CPV code(s)
- 50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
two.2.3) Place of performance
NUTS codes
- UKJ44 - East Kent
Main site or place of performance
The Port of Dover estate.
two.2.4) Description of the procurement
Small maintenance works, reactive and pre-planned maintenance to paving and Port infrastructure.
The Eastern and Western Docks are areas that have been reclaimed over the past 120 years via a number of sequenced reclamations. Reclamations typically consist of an outer sea wall, with the area inside the wall backfilled with either hydraulically placed sand or backfilled chalk.
There are a variety of surfacing materials and details throughout the port, i.e.:
• Flexible and composite flexible pavement
• Rigid pavement (RC concrete)
• Block paviours on slag bound foundation.
A number of underground structures (demolished building slabs, sea walls, marine structures, lighting foundations etc.) are present throughout the site; there is a high risk of remaining foundations or obstructions below ground. There are a number of suspended slabs throughout the Eastern and western Docks.
There is approximately 45ha of paving, an elevated roadway, gantries, signage, 1.98km of sheet piled quay wall, and other associated port infrastructure.
The anticipated annual spend for Lot 1 is as follows:
PPM = £200k - £250k
Reactive = £100k - £150k
Small Works = £1.0m - £1.5m
Total = £1.3m - £1.9m
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The contract may be subject to an extension of one year, plus one year, in accordance with the contract documents.
two.2) Description
two.2.1) Title
Building Services (Mechanical & Electrical / Minor Building Works)
Lot No
2
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKJ44 - East Kent
Main site or place of performance
The Port of Dover estate.
two.2.4) Description of the procurement
Small maintenance works, reactive and pre-planned maintenance to mechanical and electricals installations and building fabrics/services across the Port of Dover estate.
There are over 94 buildings across both the Eastern and Western docks including -
- Domestic residential flats
- Commercial office & operational buildings
- Transport search and hold facilities
- Industrial operational and warehouse facilities
A significant number of the buildings are in live operational areas and are key assets to the Port's daily operation.
A number will house various 3rd party tenants, including some private residential dwellings.
Construction ranges from newly built to historic buildings dating back several hundred years using various construction materials.
A number are Grade 2 listed.
The anticipated annual spend for Lot 2 is as follows:
M&E
PPM = £1.2m - £1.5m
Reactive = £400k - £750k
Small Works = £1.0m - £1.5m
Minor Building
PPM = £300k - £500k
Reactive = £300k - £500k
Small Works = £750k - £1.0m
Total = £3.95m - £5.75m
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The contract may be subject to an extension of one year, plus one year, in accordance with the contract documents.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com
three.1.6) Deposits and guarantees required
Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-026888
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
16 November 2023
Local time
3:00pm
Changed to:
Date
15 November 2023
Local time
3:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Pre-Qualification documents are available by request to procurement.maintenance@portofdover.com.
Completed responses to the Pre-Qualification documents must submitted to the same email address by 15:00pm on 16th November 2023.
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
London
Country
United Kingdom