Section one: Contracting authority
one.1) Name and addresses
Newark & Sherwood District Council
Newark & Sherwood District Council, Castle House, Great North Road
Newark
NG24 1BY
Contact
Mr Paul Williams
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Internet address(es)
Main address
http://www.newark-sherwooddc.gov.uk
Buyer's address
http://www.newark-sherwooddc.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Voids - Clean and Clear
Reference number
DN584700
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Newark and Sherwood District Council wishes to invite tenders for the supply of services for voids cleaning and clearing for housing. Please note that this is a three year contract, with the option of a one-off extension of two years subject to agreement.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90915000 - Furnace and chimney cleaning services
- 90611000 - Street-cleaning services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
• Void clearance and cleaning services;
• Full garden clearances;
• Clearance services to adjacent areas e.g. alleyways etc.
Newark and Sherwood District Council wishes to invite tenders for the supply of services for voids cleaning and clearing:
• Garden tidying e.g. strimming (see Definitions and KPIs document);
• Ad hoc clearances on estates following fly tipping and illegal bonfires as and when required and;
• Ad hoc clearance and cleaning services at tenanted properties
• Out-of-hours spillages and chemical clean ups.
The scope of the services will include but not be limited to pre-cleans; carpet cleans, final valets, deep cleans and the removal of rubbish, hoarded items, needle sweeps and WEE electrical goods
Orders may be placed for works to individual properties, gardens and communal areas. In the majority of cases the properties will be unoccupied. However, there may be circumstances where properties are occupied, for example multiple problems and/or hoarding by a tenant still in residence.
The aims/objectives/service priorities of this contract are:
• minimise loss of rental income by reducing the length of time Properties remain without Residents;
• ensure a consistently high standard of quality in maintaining Newark and Sherwood District Council Properties;
• use a skilled and competent Providers who is trustworthy and reliable, and able to meet Newark and Sherwood District Councils specified requirements within the timescales set;
• enable a prompt response to Works requests and completion of the Works on time, to an optimum standard, providing best value for money;
• develop standardised and streamlined processes; and
• Ensure more efficient and effective use of resource.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
End date
31 March 2025
This contract is subject to renewal
Yes
Description of renewals
A one-off, 24 month extension to the contract can be applied depending on the performance of the supplier.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The successful contractor must provide either a Parent Company Guarantee, or a Performance Bond.
If a Performance Bond is required in accordance with the conditions of the contract, the successful supplier must maintain in force a guarantee with a guarantor approved by the Council, for the period of the contract (and all taken extensions) in a sum of £25,000.00.
A Parent Company Guarantee may be required in accordance with the conditions of contract, where the successful supplier is a subsidiary company or a member of a group of companies. If required, the parent company or another company in the group (whose assets are sufficient) to guarantee the performance of the contract and indemnify the Council against loss from any default or breach of this contract.
Any such Bond or Guarantee shall be required to be put in place before the commencement date of the contract.
The provider must adhere to and accept the Key Performance Indicators as outlined within Document Two of the tender pack.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 January 2022
Local time
12:00pm
Place
Electronic submissions will be opened within the Pro Contract e-procurement system.
Information about authorised persons and opening procedure
Welland Procurement Unit are supporting the Council for this project and will oversee the unsealing of tenders.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Newark and Sherwood District Council
Castle House, Great North Road
Newark, Nottinghamshire
NG24 1BY
Country
United Kingdom