Section one: Contracting authority
one.1) Name and addresses
Torbay and South Devon NHS Foundation Trust
Regent House, Regent Close
Torquay
TQ2 7AN
Contact
Adam Wilby
Country
United Kingdom
NUTS code
UKK4 - Devon
National registration number
RA9
Internet address(es)
Main address
https://www.torbayandsouthdevon.nhs.uk/
Buyer's address
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38786&B=NHSSW
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Community Planned and Reactive Building Maintenance and Cleaning Services
Reference number
TSDFT241
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Torbay and South Devon NHS Foundation Trust had a requirement for the provision of planned and reactive building maintenance services and cleaning services to a number of its community facilities throughout South Devon. The requirement is separated into two Lots.
Lot 1 Planned and Reactive Building Maintenance Services and Lot 2 Cleaning Services.
Suitably experienced bidders could bid for either lot or both lots.
Contract(s) is for 5 years with the option to extend up to a further two years. The contract shall allow for the addition of extra assets/locations as well as the subtraction of assets/locations throughout the term. The Trust will retain a right to break from the contract at the end of year 3 subject to notice being served.
The Authority is ran the procurement on an electronic tendering platform and all interested parties accessed tender documents, further information and submitted tenders through this route.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,100,000
two.2) Description
two.2.1) Title
Community Planned and Reactive Building Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 50610000 - Repair and maintenance services of security equipment
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Sites in South Devon
two.2.4) Description of the procurement
The Planned and Reactive Building Maintenance services for the Trust’s Community facilities, comprises of the following components:
• Planned and Reactive Building Maintenance services objectives
• Planned preventative maintenance
• Statutory and Legislative compliance
• Materials and consumables
• Maintaining and updating a current asset register for all facilities
• Reactive and Emergency Maintenance
• Project Works
The Service Provider shall provide, throughout the duration of the contract, all Planned and Reactive Maintenance Services, including Building Fabric and Mechanical & Electrical maintenance, Statutory and Legislative compliance, and associated Engineering services, to the Trust’s Community buildings and facilities, in accordance with the specification.
The objectives of the service are to provide an efficient, responsive, and effective maintenance service, which is cost effective, based on statutory standards, robust technical and operational requirements and is sensitive to the business operating requirements of the Trust.
Value is an estimate and actual expenditure may be higher or lower throughout the contract term.
two.2.5) Award criteria
Quality criterion - Name: Technical Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Authority will have the right to extend the term up to a further two years.
The Authority will have the right to add and remove sites and related services throughout the term of the agreement.
The Authority will have the right to break from the contract at the end of year 3 subject to notice being served.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cleaning Services
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Various sites in South Devon
two.2.4) Description of the procurement
Cleaning Services to the Trust’s community sites. Supporting the Trust’s operations, meeting the highest infection control standards and strongly aligning with the Trust’s values.
The Contractor shall:
a. Provide high quality Cleaning Services at appropriate times as necessary to achieve the required cleanliness outcomes and Service Standards.
b. Complete particular scheduled, periodic, planned and reactive duties as set out in the Specification.
c. Clean all Functional Areas of the Locations.
A key outcome for this contract is to provide a quality and value driven Cleaning Service which achieves an optimum standard of cleaning for all buildings and areas of the Site which is appropriate for their use, is held in high regard by all Users, and complies with the Cleaning Standards and inspection regimes for each risk category of building and space prescribed with the National Standards of Healthcare Cleanliness (2021).
The value is an estimate and actual contract expenditure may be higher or lower.
two.2.5) Award criteria
Quality criterion - Name: Technical Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Authority will have the right to extend the term up to a further two years.
The Authority will have the right to add and remove sites and related services throughout the term of the agreement.
The Authority will have the right to break from the contract at the end of year 3 subject to notice being served.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-016418
Section five. Award of contract
Contract No
1
Lot No
1
Title
Community Planned and Reactive Building Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 November 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Lorne Stewart Plc
Aladdin Building, Western Avenue, Greenford, Middlesex
Middlesex
UB6 8UY
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
1348218`
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,000,000
Total value of the contract/lot: £1,961,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 20 %
Short description of the part of the contract to be subcontracted
Specialist services
Section five. Award of contract
Contract No
2
Lot No
2
Title
Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 November 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Norse Commercial Services Ltd
280 Fifers Lane
Norwich
NR6 6EQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
2888808
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,100,000
Total value of the contract/lot: £1,148,900
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Torbay and South Devon NHS Foundation Trust
Procurement Department, Regent House, Regent House
Torquay
TQ2 7AN
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Torbay and South Devon NHS Foundation Trust
Procurement Department, Regent House, Regent Close
Torquay
TQ2 7AN
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Torbay and South Devon NHS Foundation Trust
Procurement Department, Regent House, Regent Close
Torquay
TQ2 7AN
Country
United Kingdom