Section one: Contracting authority
one.1) Name and addresses
Torbay and South Devon NHS Foundation Trust
Regent House, Regent Close
Torquay
TQ2 7AN
Contact
Adam Wilby
Country
United Kingdom
NUTS code
UKK4 - Devon
National registration number
RA9
Internet address(es)
Main address
https://www.torbayandsouthdevon.nhs.uk/
Buyer's address
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38786&B=NHSSW
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38786&B=NHSSW
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38786&B=NHSSW
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Community Planned and Reactive Building Maintenance and Cleaning Services
Reference number
TSDFT241
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Torbay and South Devon NHS Foundation Trust have a requirement for the provision of planned and reactive building maintenance services and cleaning services to a number of its community facilities throughout South Devon. The requirement is separated into two Lots.
Lot 1 Planned and Reactive Building Maintenance Services and Lot 2 Cleaning Services.
Suitably experienced bidders can bid for either lot or both lots.
Contract(s) on offer will be for 5 years with the option to extend up to a further two years. The contract shall allow for the addition of extra assets/locations as well as the subtraction of assets/locations throughout the term. The Trust will retain a right to break from the contract at the end of year 3 subject to notice being served.
The Authority is running the procurement on an electronic tendering platform and all interested parties should go to the tender portal to view the tender documents, access further information and submit tenders.
two.1.5) Estimated total value
Value excluding VAT: £3,100,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Community Planned and Reactive Building Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 50610000 - Repair and maintenance services of security equipment
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Sites in South Devon
two.2.4) Description of the procurement
The Planned and Reactive Building Maintenance services for the Trust’s Community facilities, comprises of the following components:
• Planned and Reactive Building Maintenance services objectives
• Planned preventative maintenance
• Statutory and Legislative compliance
• Materials and consumables
• Maintaining and updating a current asset register for all facilities
• Reactive and Emergency Maintenance
• Project Works
The Service Provider shall provide, throughout the duration of the contract, all Planned and Reactive Maintenance Services, including Building Fabric and Mechanical & Electrical maintenance, Statutory and Legislative compliance, and associated Engineering services, to the Trust’s Community buildings and facilities, in accordance with the specification.
The objectives of the service are to provide an efficient, responsive, and effective maintenance service, which is cost effective, based on statutory standards, robust technical and operational requirements and is sensitive to the business operating requirements of the Trust.
Value is an estimate and actual expenditure may be higher or lower throughout the contract term.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Authority will have the right to extend the term up to a further two years.
The Authority will have the right to add and remove sites and related services throughout the term of the agreement.
The Authority will have the right to break from the contract at the end of year 3 subject to notice being served.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cleaning Services
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Various sites in South Devon
two.2.4) Description of the procurement
Cleaning Services to the Trust’s community sites. Supporting the Trust’s operations, meeting the highest infection control standards and strongly aligning with the Trust’s values.
The Contractor shall:
a. Provide high quality Cleaning Services at appropriate times as necessary to achieve the required cleanliness outcomes and Service Standards.
b. Complete particular scheduled, periodic, planned and reactive duties as set out in the Specification.
c. Clean all Functional Areas of the Locations.
A key outcome for this contract is to provide a quality and value driven Cleaning Service which achieves an optimum standard of cleaning for all buildings and areas of the Site which is appropriate for their use, is held in high regard by all Users, and complies with the Cleaning Standards and inspection regimes for each risk category of building and space prescribed with the National Standards of Healthcare Cleanliness (2021).
The value is an estimate and actual contract expenditure may be higher or lower.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Authority will have the right to extend the term up to a further two years.
The Authority will have the right to add and remove sites and related services throughout the term of the agreement.
The Authority will have the right to break from the contract at the end of year 3 subject to notice being served.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As set out in the tender documents available on the tender portal.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
As setout within the tender documents available on the tender portal.
three.2.2) Contract performance conditions
As set out in the tender documents on the tender portal
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 August 2021
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 August 2021
Local time
10:00am
Place
Electronically
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Torbay and South Devon NHS Foundation Trust
Procurement Department, Regent House, Regent House
Torquay
TQ2 7AN
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Torbay and South Devon NHS Foundation Trust
Procurement Department, Regent House, Regent Close
Torquay
TQ2 7AN
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Torbay and South Devon NHS Foundation Trust
Procurement Department, Regent House, Regent Close
Torquay
TQ2 7AN
Country
United Kingdom