Section one: Contracting authority
one.1) Name and addresses
South Yorkshire Housing Association
152 Rockingham Street
Sheffield
S1 4EB
Telephone
+44 1142900319
Country
United Kingdom
Region code
UKE - Yorkshire and the Humber
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Sheffield:-Grounds-maintenance-services./VFERH32H6A
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/suppliers/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gardening - Grounds Maintenance, Specialist Landscaping and Tree Works
Reference number
SYHA07
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
South Yorkshire Housing Association (SYHA) requires the services of suitably qualified and experienced Company/ies to provide the Association with gardening - grounds maintenance, specialist landscaping and tree works for a variety of SYHA properties. As the Associations’ properties cover a wide area we have broken the grounds maintenance element of the contract into seven areas (Lots 1 – 7) Lot 8 is for specialist landscaping and Lots 9 and 10 are for planned and ad hoc tree works. Suppliers are invited to quote for as many Lots as they wish but must be able to cover all properties/requirements within each Lot they are quoting for.
two.1.5) Estimated total value
Value excluding VAT: £393
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Barnsley and Normanton
Lot No
1
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
YORKSHIRE AND THE HUMBER
two.2.4) Description of the procurement
Grounds maintenance for SYHA properties - see contract documents for further details
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £54,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2024
This contract is subject to renewal
Yes
Description of renewals
Renewed annually until extensions exhausted subject to minimum performance levels being achieved
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Doncaster
Lot No
2
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
YORKSHIRE AND THE HUMBER
two.2.4) Description of the procurement
Grounds maintenance for SYHA properties - see contract documents for further details
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £48,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2024
This contract is subject to renewal
Yes
Description of renewals
Renewed annually until extensions exhausted subject to minimum performance levels being achieved
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Leeds and Selby
Lot No
3
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
YORKSHIRE AND THE HUMBER
two.2.4) Description of the procurement
Grounds maintenance for SYHA properties - see contract documents for further details
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £21,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2024
This contract is subject to renewal
Yes
Description of renewals
Renewed annually until extensions exhausted subject to minimum performance levels being achieved
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Rotherham
Lot No
4
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
YORKSHIRE AND THE HUMBER
two.2.4) Description of the procurement
Grounds maintenance for SYHA properties - see contract documents for further details
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £45,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2024
This contract is subject to renewal
Yes
Description of renewals
Renewed annually until extensions exhausted subject to minimum performance levels being achieved
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Sheffield (south), Chesterfield and Dronfield
Lot No
5
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
YORKSHIRE AND THE HUMBER
two.2.4) Description of the procurement
Grounds maintenance for SYHA properties - see contract documents for further details
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £54,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2024
This contract is subject to renewal
Yes
Description of renewals
Renewed annually until extensions exhausted subject to minimum performance levels being achieved
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Sheffield (north)
Lot No
6
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
YORKSHIRE AND THE HUMBER
two.2.4) Description of the procurement
Grounds maintenance for SYHA properties - see contract documents for further details
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £54,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2024
This contract is subject to renewal
Yes
Description of renewals
Renewed annually until extensions exhausted subject to minimum performance levels being achieved
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Glossop
Lot No
7
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
Main site or place of performance
Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Grounds maintenance for SYHA properties - see contract documents for further details
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £12,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2024
This contract is subject to renewal
Yes
Description of renewals
Renewed annually until extensions exhausted subject to minimum performance levels being achieved
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist landscaping
Lot No
8
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
YORKSHIRE AND THE HUMBER
two.2.4) Description of the procurement
see contract documents for further details
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £15,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2024
This contract is subject to renewal
Yes
Description of renewals
Renewed annually until extensions exhausted subject to minimum performance levels being achieved and SYHA requirements
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tree works – Planned
Lot No
9
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
YORKSHIRE AND THE HUMBER
two.2.4) Description of the procurement
see contract documents for further details
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £15,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2024
This contract is subject to renewal
Yes
Description of renewals
Renewed annually until extensions exhausted subject to minimum performance levels being achieved and SYHA requirements
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tree works – ad hoc
Lot No
10
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
YORKSHIRE AND THE HUMBER
two.2.4) Description of the procurement
see contract documents for further details
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £72,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2024
This contract is subject to renewal
Yes
Description of renewals
Renewed annually until extensions exhausted subject to minimum performance levels being achieved
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 November 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
12 December 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 3 years
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Sheffield:-Grounds-maintenance-services./VFERH32H6A
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/VFERH32H6A
GO Reference: GO-20221025-PRO-21254863
six.4) Procedures for review
six.4.1) Review body
SYHA
152 Rockingham Street
Sheffield
S1 4EB
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
South Yorkshire Housing Association
152 Rockingham Street
Sheffield
S1 4EB
Telephone
+44 1142900319
Country
United Kingdom