Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9 Adelaide Street
Belfast
BT2 8DJ
Telephone
+44 2890320202
Country
United Kingdom
Region code
UKN06 - Belfast
Internet address(es)
Main address
https://www.belfastcity.gov.uk/tenders
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MTC of callout, repairs & maintenance to Air Condition systems at various Council Properties
Reference number
ITT 38532
two.1.2) Main CPV code
- 50800000 - Miscellaneous repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This contract is a Measured Term Contract for the supply of routine, response maintenance, pro-active service support and minor works for the Air Conditioning and Cold/Freezer rooms at the BCC premises as detailed in Appendix A. BCC may at any time during the contract period add or remove sites from this list and vary the nature and content of the works to be ordered.
The provision of an emergency, 24 hour, seven days per week call-out services to secure and make safe Council property is an essential and integral part of this work and is ‘of the essence’ with regards to the award and performance of the contract. The Contractor is required to have his representative on site within one hour to make safe the location within the Contract area. The Contractor shall provide the Council with one contact name and telephone number for this purpose.
Furthermore BCC wish to include:
• FGas leakage testing - Regulation (EC) No 842/2006
• EPBD Air Conditioning reports - “The Energy Performance of Buildings (Certificates and Inspections) (Amendments) Regulations (Northern Ireland) 2009” (CIBSE Guide TM44 2012)
• R22 refrigerant replacement and system modifications- Regulation (EC) No 842/2006
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £560,000
two.2) Description
two.2.2) Additional CPV code(s)
- 39717200 - Air-conditioning appliances
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 50730000 - Repair and maintenance services of cooler groups
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
two.2.4) Description of the procurement
This contract is a Measured Term Contract for the supply of routine, response maintenance, pro-active service support and minor works for the Air Conditioning and Cold/Freezer rooms at the BCC premises as detailed in Appendix A. BCC may at any time during the contract period add or remove sites from this list and vary the nature and content of the works to be ordered.
The provision of an emergency, 24 hour, seven days per week call-out services to secure and make safe Council property is an essential and integral part of this work and is ‘of the essence’ with regards to the award and performance of the contract. The Contractor is required to have his representative on site within one hour to make safe the location within the Contract area. The Contractor shall provide the Council with one contact name and telephone number for this purpose.
Furthermore BCC wish to include:
• FGas leakage testing - Regulation (EC) No 842/2006
• EPBD Air Conditioning reports - “The Energy Performance of Buildings (Certificates and Inspections) (Amendments) Regulations (Northern Ireland) 2009” (CIBSE Guide TM44 2012)
• R22 refrigerant replacement and system modifications- Regulation (EC) No 842/2006
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Social Value / Weighting: 10%
Quality criterion - Name: Cost / Weighting: 50%
Cost criterion - Name: Quality / Weighting: 40%
Cost criterion - Name: Social Value / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 50%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.6) Information about electronic auction
An electronic auction will be used
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-003122
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 May 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
B L Refrigeration & A/C Ltd
Belfast
Country
United Kingdom
NUTS code
- UKN06 - Belfast
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £560,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Belfast City Council
Belfast
Country
United Kingdom