Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9 Adelaide Street
Belfast
BT2 8DJ
Telephone
+44 2890320202
Country
United Kingdom
Region code
UKN06 - Belfast
Internet address(es)
Main address
https://www.belfastcity.gov.uk/tenders/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MTC of callout, repairs & maintenance to Air Condition systems at various Council Properties
Reference number
ITT 38532
two.1.2) Main CPV code
- 50800000 - Miscellaneous repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This contract is a Measured Term Contract for the supply of routine, response maintenance, pro-active service support and minor works for the Air Conditioning and Cold/Freezer rooms at the BCC premises as detailed in Appendix A. BCC may at any time during the contract period add or remove sites from this list and vary the nature and content of the works to be ordered.
The provision of an emergency, 24 hour, seven days per week call-out services to secure and make safe Council property is an essential and integral part of this work and is ‘of the essence’ with regards to the award and performance of the contract. The Contractor is required to have his representative on site within one hour to make safe the location within the Contract area. The Contractor shall provide the Council with one contact name and telephone number for this purpose.
Furthermore BCC wish to include:
• FGas leakage testing - Regulation (EC) No 842/2006
• EPBD Air Conditioning reports - “The Energy Performance of Buildings (Certificates and Inspections) (Amendments) Regulations (Northern Ireland) 2009” (CIBSE Guide TM44 2012)
• R22 refrigerant replacement and system modifications- Regulation (EC) No 842/2006
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39717200 - Air-conditioning appliances
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 50730000 - Repair and maintenance services of cooler groups
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
two.2.4) Description of the procurement
This contract is a Measured Term Contract for the supply of routine, response maintenance, pro-active service support and minor works for the Air Conditioning and Cold/Freezer rooms at the BCC premises as detailed in Appendix A. BCC may at any time during the contract period add or remove sites from this list and vary the nature and content of the works to be ordered.
The provision of an emergency, 24 hour, seven days per week call-out services to secure and make safe Council property is an essential and integral part of this work and is ‘of the essence’ with regards to the award and performance of the contract. The Contractor is required to have his representative on site within one hour to make safe the location within the Contract area. The Contractor shall provide the Council with one contact name and telephone number for this purpose.
Furthermore BCC wish to include:
• FGas leakage testing - Regulation (EC) No 842/2006
• EPBD Air Conditioning reports - “The Energy Performance of Buildings (Certificates and Inspections) (Amendments) Regulations (Northern Ireland) 2009” (CIBSE Guide TM44 2012)
• R22 refrigerant replacement and system modifications- Regulation (EC) No 842/2006
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 March 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Belfast City Council
Belfast
Country
United Kingdom