Tender

MTC of callout, repairs & maintenance to Air Condition systems at various Council Properties

  • Belfast City Council

F02: Contract notice

Notice identifier: 2025/S 000-003122

Procurement identifier (OCID): ocds-h6vhtk-04d763

Published 30 January 2025, 2:34pm



Section one: Contracting authority

one.1) Name and addresses

Belfast City Council

9 Adelaide Street

Belfast

BT2 8DJ

Email

pmu@belfastcity.gov.uk

Telephone

+44 2890320202

Country

United Kingdom

Region code

UKN06 - Belfast

Internet address(es)

Main address

https://www.belfastcity.gov.uk/tenders/

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

MTC of callout, repairs & maintenance to Air Condition systems at various Council Properties

Reference number

ITT 38532

two.1.2) Main CPV code

  • 50800000 - Miscellaneous repair and maintenance services

two.1.3) Type of contract

Services

two.1.4) Short description

This contract is a Measured Term Contract for the supply of routine, response maintenance, pro-active service support and minor works for the Air Conditioning and Cold/Freezer rooms at the BCC premises as detailed in Appendix A. BCC may at any time during the contract period add or remove sites from this list and vary the nature and content of the works to be ordered.

The provision of an emergency, 24 hour, seven days per week call-out services to secure and make safe Council property is an essential and integral part of this work and is ‘of the essence’ with regards to the award and performance of the contract. The Contractor is required to have his representative on site within one hour to make safe the location within the Contract area. The Contractor shall provide the Council with one contact name and telephone number for this purpose.

Furthermore BCC wish to include:

• FGas leakage testing - Regulation (EC) No 842/2006

• EPBD Air Conditioning reports - “The Energy Performance of Buildings (Certificates and Inspections) (Amendments) Regulations (Northern Ireland) 2009” (CIBSE Guide TM44 2012)

• R22 refrigerant replacement and system modifications- Regulation (EC) No 842/2006

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 39717200 - Air-conditioning appliances
  • 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
  • 50730000 - Repair and maintenance services of cooler groups

two.2.3) Place of performance

NUTS codes
  • UKN06 - Belfast

two.2.4) Description of the procurement

This contract is a Measured Term Contract for the supply of routine, response maintenance, pro-active service support and minor works for the Air Conditioning and Cold/Freezer rooms at the BCC premises as detailed in Appendix A. BCC may at any time during the contract period add or remove sites from this list and vary the nature and content of the works to be ordered.

The provision of an emergency, 24 hour, seven days per week call-out services to secure and make safe Council property is an essential and integral part of this work and is ‘of the essence’ with regards to the award and performance of the contract. The Contractor is required to have his representative on site within one hour to make safe the location within the Contract area. The Contractor shall provide the Council with one contact name and telephone number for this purpose.

Furthermore BCC wish to include:

• FGas leakage testing - Regulation (EC) No 842/2006

• EPBD Air Conditioning reports - “The Energy Performance of Buildings (Certificates and Inspections) (Amendments) Regulations (Northern Ireland) 2009” (CIBSE Guide TM44 2012)

• R22 refrigerant replacement and system modifications- Regulation (EC) No 842/2006

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

3 March 2025

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.7) Conditions for opening of tenders

Date

4 March 2025

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.4) Procedures for review

six.4.1) Review body

Belfast City Council

Belfast

Country

United Kingdom