Section one: Contracting authority
one.1) Name and addresses
THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED
Guildhall, Sandhill
Newcastle Upon Tyne
NE1 3AF
Contact
Steph Westgarth
professional.services@nepo.org
Telephone
+44 1916380040
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NEPO504 Election and Electoral Registration Print
Reference number
NEPO504
two.1.2) Main CPV code
- 22000000 - Printed matter and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) seeks to establish a multi-supplier Framework Agreement for the provision of election and electoral registration printing and related services for use by contracting authorities throughout the North East region.
A list of Members of NEPO is available here https://www.nepo.org/about
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £20,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
NEPO are using an open procedure for the procurement of this Framework Agreement for the provision of election and electoral registration printing and related services for use by contracting authorities throughout the North East region.
The Framework Agreement will consist of a maximum of three Suppliers who are able to provide both compliant election and electoral registration printed materials and associated services. Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Quality criterion - Name: Social Value / Weighting: 10%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-021708
Section five. Award of contract
Contract No
NEPO504
Title
Election and Electoral Registration Print
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 November 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Adare SEC Ltd
1 Meridian South, Meridian Business Park
Leicester
LE19 1WY
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Civica Election Services Limited
The Election Centre, 33 Clarendon Road
London
N8 0NW
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Print Image Network
C/O Hallidays Limited, Riverside House, Yew Street,
Stockport
SK4 2HD
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £20,000,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted
Two of the awarded suppliers may sub-contract elements of their print production out to third party partners as part of their contract delivery. All suppliers may rely on subcontractors as part of their contingency and business continuity plans as and when required.
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
NEPO
Guildhall
Newcastle
NE1 3AF
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
NEPO
Guildhall
Newcastle
NE1 3AF
Country
United Kingdom