NEPO504 Election and Electoral Registration Printing


F02: Contract notice

Notice reference: 2021/S 000-021708

Published 2 September 2021, 9:41am

Section one: Contracting authority

one.1) Name and addresses


The Guildhall, Sandhill

Newcastle Upon Tyne



Stephanie Westgarth




+44 1916380040


United Kingdom

NUTS code

UKC - North East (England)

Internet address(es)

Main address


one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at


Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via


one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services

Section two: Object

two.1) Scope of the procurement

two.1.1) Title

NEPO504 Election and Electoral Registration Printing

Reference number


two.1.2) Main CPV code

  • 22000000 - Printed matter and related products

two.1.3) Type of contract


two.1.4) Short description

The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a multi-supplier Framework Agreement for the provision of election and electoral registration printing and related services for use by contracting authorities throughout the North East region.

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit a tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register.

Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk.

NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.

two.1.5) Estimated total value

Value excluding VAT: £20,000,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 79800000 - Printing and related services

two.2.3) Place of performance

NUTS codes
  • UKC - North East (England)

two.2.4) Description of the procurement

NEPO are using an open procedure for the procurement of this Framework Agreement for the provision of election and electoral registration printing and related services for use by contracting authorities throughout the North East region.

The Framework Agreement will consist of a maximum of three Suppliers who are able to provide both compliant election and electoral registration printed materials and associated services. Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £20,000,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months


This contract is subject to renewal


Description of renewals

This Framework Agreement will be a direct replacement for the current NEPO504 Framework Agreement for Election and Electoral Registration Printing. It is anticipated that this Framework Agreement will be subject to future renewals.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 3

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate


7 October 2021

Local time


four.2.4) Languages in which tenders or requests to participate may be submitted


four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders


7 October 2021

Local time


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 12 months prior to the published expiry date

six.3) Additional information

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.

The agreement will be available for use by all NEPO Member Authorities within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org

six.4) Procedures for review

six.4.1) Review body


The Guildhall, Sandhill

Newcastle Upon Tyne





United Kingdom