Section one: Contracting authority
one.1) Name and addresses
Acer Trust
c/o Matthew Arnold School, Arnolds Way,
Oxford
OX2 9JE
Contact
Lorraine Ashover
Telephone
+44 1256467107
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/minervapcs/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/minervapcs/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Education institute
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Acer Trust - Management Information System
Reference number
MPN-10200
two.1.2) Main CPV code
- 48810000 - Information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Acer Trust is a Multi Academy Trust of seven schools based in Oxfordshire. The Trust presently consists of four primary and three secondary co-educational schools.Acer Trust is conducting a tender process to award a contract for the provision of a ‘Management Information System (MIS)’ for the seven schools in the Trust.Each bidder will be provided the opportunity to showcase their MIS solution through presentation, product demonstration and discussions. A panel of staff from across the Acer Trust will attend each session, and will have opportunity to ask questions and engage in discussion with the bidder.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1st January 2023.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48810000 - Information systems
- 48190000 - Educational software package
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
See tender documentation for the details of each of the school locations.
two.2.4) Description of the procurement
Acer Trust is a Multi Academy Trust of seven schools based in Oxfordshire. The Trust presently consists of four primary and three secondary co-educational schools.Acer Trust is conducting a tender process to award a contract for the provision of a ‘Management Information System (MIS)’ for the seven schools in the Trust.Each bidder will be provided the opportunity to showcase their MIS solution through presentation, product demonstration and discussions. A panel of staff from across the Acer Trust will attend each session, and will have opportunity to ask questions and engage in discussion with the bidder.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1st January 2023.Full details of the Trust's requirements and the process being undertaken are available in the tender pack which includes a Briefing Document for Suppliers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Objective criteria is detailed in the tender document.A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 January 2022
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
28 January 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Further notices will be published in 2025, 2026 or 2027 dependent on the exercising of contract extension options
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Acer Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)
six.4.4) Service from which information about the review procedure may be obtained
High Court
Strand
London
WC2A 2LL
Country
United Kingdom