Section one: Contracting authority
one.1) Name and addresses
Transport for London
5 Endeavour Square
London
E201JN
Contact
Dawn Stelling
Country
United Kingdom
NUTS code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Events
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TfL & GLA Events Framework 2023- 27
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
For the provision of Event Management Services, this framework will be made up of four lots :
• Lot 1 All Outdoor Events
• Lot 2 Creative Programming & Partnership Projects
• Lot 3 Engagement and Community Events
• Lot 4 Conference & indoor Technical event Production
two.1.5) Estimated total value
Value excluding VAT: £14,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
All Outdoor Events
Lot No
1
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Mayor of London organises and supports a number of free outdoor public events, including small to medium scale events and large-scale major events.
The services that maybe required from this lot are Event Production, Event Management, Event Programming and Sourcing and managing external suppliers
two.2) Description
two.2.1) Title
Creative Programming and Partnership Projects
Lot No
2
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Mayor of London organises and supports a number of Cultural programmes and Partnership projects. This Lot relates to research & development, creation, curation, programming and delivery of experiential & arts-based performance events, cultural campaigns, activations, launches and partnership projects.
two.2) Description
two.2.1) Title
Engagement Events
Lot No
3
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
In this Lot, the GLA and TfL seek to procure event design, management, programming and production services to facilitate engagement events for local community groups. These could include road shows, workshops and exhibition stands, as well as schools/ youth engagement, campaigns, promotions and public relations.
two.2) Description
two.2.1) Title
Conference and Indoor Event Production
Lot No
4
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The GLA organises and supports a number of conference style events and public meetings. This Lot relates to production and technical services for events including audio-visual, set build and on-site support. Includes event production and technical services for indoor events,
two.3) Estimated date of publication of contract notice
12 December 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
The GLA and TfL organise events and visits to promote their strategic aims and business objectives, and engage with local, national and international audiences. A four year Framework Agreement will be established to develop, programme, produce and manage these events.
We propose to run an SSQ and ITT process which will include all of the requirements for the project. Further details on the registration process can be found below.
An engagement day will take place on the 10th of November 2022 at 10am for those interested, which will include a short presentation and time for questions.
The purpose of this prior information notice (PIN) is to:
- provide advance notice that TfL is to consider undertaking a tendering exercise to set up a new framework to support key stakeholders in the delivery of this framework.
- understand the market interest in this procurement,
- identify suppliers who would like to participate in a market engagement meeting. The market engagement will provide an opportunity for supplier's to engage with the authority and to inform the commercial team's approach, structure and requirements for the services.
All questions prior to or following the engagement day on the 10th of November 2022, to be submitted to MariaBramao1@tfl.gov.uk.
This PIN will be published for 30 days.
In order to respond to this proposed sourcing activity for TfL & GLA, you must be registered on the SAP Ariba platform.
To Participate in the event, complete the following steps:
1. Register Interest for the event by contacting the Commercial contact listed on Find a Tender/ Contract Finder posting
2. If you have never done business before with TfL and are not a known supplier complete the request form at the following link
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
This will create the contact within Ariba to enable invite participation.
3. Create an Ariba Business Network account
If you require any further assistance with the above steps, please do not hesitate to contact MariaBramao1@tfl.gov.uk