Opportunity

TfL & GLA Events Framework 2023- 2027

  • Transport for London

F02: Contract notice

Notice reference: 2022/S 000-035441

Published 14 December 2022, 6:39pm



Section one: Contracting authority

one.1) Name and addresses

Transport for London

5 ENDEAVOUR SQUARE

LONDON

E201JN

Contact

Maria Bramao

Email

MariaBramao1@tfl.gov.uk

Telephone

+44 3432221234

Country

United Kingdom

NUTS code

UK - United Kingdom

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://tfl.gov.uk

one.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at

https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Other activity

Events


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

TfL & GLA Events Framework 2023- 2027

Reference number

TfL 95932

two.1.2) Main CPV code

  • 79952000 - Event services

two.1.3) Type of contract

Services

two.1.4) Short description

For the provision of Event Management Services, this framework will be made up of four lots :

• Lot 1 All Outdoor Events

• Lot 2 Creative Programming & Partnership Projects

• Lot 3 Engagement and Community Events

• Lot 4 Conference & indoor Technical event Production

two.1.5) Estimated total value

Value excluding VAT: £14,000,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

All Outdoor Events

Lot No

1

two.2.2) Additional CPV code(s)

  • 79952000 - Event services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

The Mayor of London organises and supports a number of free outdoor public events, including small to medium scale events and large-scale major events.

The services that may be required from this lot are:

Event Production, Event Management, Event Programming and Sourcing and managing external suppliers

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

7 July 2023

End date

6 July 2027

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

ii

Lot No

2

two.2.2) Additional CPV code(s)

  • 79952000 - Event services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

The Mayor of London organises and supports a number of Cultural programmes and Partnership projects. This Lot relates to research & development, creation, curation, programming and delivery of experiential & arts-based performance events, cultural campaigns, activations, launches and partnership projects.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

7 July 2023

End date

6 July 2027

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

Engagement Events

Lot No

3

two.2.2) Additional CPV code(s)

  • 79952000 - Event services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

In this Lot, the GLA and TfL seek to procure event design, management, programming and production services to facilitate engagement events for local community groups. These could include road shows, workshops and exhibition stands, as well as schools/ youth engagement, campaigns, promotions and public relations. Previous examples include cycle hire consultations, TfL exhibition stands at events, roadshows, London Business Hub launch and Royal Docks projects.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

7 July 2023

End date

6 July 2027

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

Conference & indoor event Production

Lot No

4

two.2.2) Additional CPV code(s)

  • 79952000 - Event services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

The GLA organises and supports a number of conference style events and public meetings. This Lot relates to production and technical services for events including audio-visual, set build and on-site support. Includes event production and technical services for indoor events, e.g., conferences, exhibitions and public meetings; previous examples include People's Question Time, State of London Debate, Mayoral ceremonies and Mayoral speeches.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

7 July 2023

End date

6 July 2027

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2022/S 000-029761

four.2.2) Time limit for receipt of tenders or requests to participate

Date

20 January 2023

four.2.4) Languages in which tenders or requests to participate may be submitted

English


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

The GLA and TfL organise events and visits to promote their strategic aims and business objectives, and engage with local, national and international audiences. A four year Framework Agreement will be established to develop, programme, produce and manage these events.

The SQ is now live via the e -procurement platform SAP ARIBA.

In order to receive access to the live tender (SQ and ITT documentation), you must be registered on the SAP Ariba platform via the address indicated.

https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL

Once registered, please email Mariabramao1@tfl.gov.uk to complete the registration process and gain access to the tender documentation.

Please note, you will not be able to access the tender documentation unless your registration is complete. This should be completed as soon as possible to avoid delays.

Any questions or issues please contact Mariabramao1@tfl.gov.uk or DawnStelling.CPT@tfl.gov.uk

six.4) Procedures for review

six.4.1) Review body

Transport for London

5 Endeavour Square

London

E20 1JN

Country

United Kingdom