Section one: Contracting authority
one.1) Name and addresses
Transport for London
5 ENDEAVOUR SQUARE
LONDON
E201JN
Contact
Maria Bramao
Telephone
+44 3432221234
Country
United Kingdom
Region code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Events
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TfL & GLA Events Framework 2023- 2027
Reference number
TfL 95932
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
For the provision of Event Management Services, this framework will be made up of four lots :
• Lot 1 All Outdoor Events
• Lot 2 Creative Programming & Partnership Projects
• Lot 3 Engagement and Community Events
• Lot 4 Conference & indoor Technical event Production
two.1.5) Estimated total value
Value excluding VAT: £14,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
All Outdoor Events
Lot No
1
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Mayor of London organises and supports a number of free outdoor public events, including small to medium scale events and large-scale major events.
The services that may be required from this lot are:
Event Production, Event Management, Event Programming and Sourcing and managing external suppliers
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
7 July 2023
End date
6 July 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
ii
Lot No
2
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Mayor of London organises and supports a number of Cultural programmes and Partnership projects. This Lot relates to research & development, creation, curation, programming and delivery of experiential & arts-based performance events, cultural campaigns, activations, launches and partnership projects.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
7 July 2023
End date
6 July 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Engagement Events
Lot No
3
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
In this Lot, the GLA and TfL seek to procure event design, management, programming and production services to facilitate engagement events for local community groups. These could include road shows, workshops and exhibition stands, as well as schools/ youth engagement, campaigns, promotions and public relations. Previous examples include cycle hire consultations, TfL exhibition stands at events, roadshows, London Business Hub launch and Royal Docks projects.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
7 July 2023
End date
6 July 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Conference & indoor event Production
Lot No
4
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The GLA organises and supports a number of conference style events and public meetings. This Lot relates to production and technical services for events including audio-visual, set build and on-site support. Includes event production and technical services for indoor events, e.g., conferences, exhibitions and public meetings; previous examples include People's Question Time, State of London Debate, Mayoral ceremonies and Mayoral speeches.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
7 July 2023
End date
6 July 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-029761
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 January 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The GLA and TfL organise events and visits to promote their strategic aims and business objectives, and engage with local, national and international audiences. A four year Framework Agreement will be established to develop, programme, produce and manage these events.
The SQ is now live via the e -procurement platform SAP ARIBA.
In order to receive access to the live tender (SQ and ITT documentation), you must be registered on the SAP Ariba platform via the address indicated.
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Once registered, please email Mariabramao1@tfl.gov.uk to complete the registration process and gain access to the tender documentation.
Please note, you will not be able to access the tender documentation unless your registration is complete. This should be completed as soon as possible to avoid delays.
Any questions or issues please contact Mariabramao1@tfl.gov.uk or DawnStelling.CPT@tfl.gov.uk
six.4) Procedures for review
six.4.1) Review body
Transport for London
5 Endeavour Square
London
E20 1JN
Country
United Kingdom