Section one: Contracting authority
one.1) Name and addresses
Derby City Council
Corporation Street
Derby
DE1 2FS
Contact
Sherry Russell
Telephone
+44 1332640768
Country
United Kingdom
Region code
UKF11 - Derby
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://www.eastmidstenders.org
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD1863 - Derby Car Club Concession
Reference number
TD1863
two.1.2) Main CPV code
- 60100000 - Road transport services
two.1.3) Type of contract
Services
two.1.4) Short description
Derby City Council is seeking to appoint a Concessionaire to establish and operate a car club in the city of Derby.
two.1.5) Estimated total value
Value excluding VAT: £516,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34110000 - Passenger cars
- 50111100 - Vehicle-fleet management services
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
Derby City Council is seeking to appoint a Concessionaire to establish and operate a car club in the city of Derby.
The concession will provide an all-electric car club that provides travel options for local communities and organisations across the city. This will require new bays to be implemented via the Future Transport Zone (FTZ) programme in locations such as Council owned car parks (where EV infrastructure currently exists), and installations as part of new mobility hub developments and community-based car clubs. In addition, the Council will look to place car club vehicles in existing bays where appropriate.
We intend to install a minimum of 15 operational bays within the first 3 years of the contract with no upper limit on the number of vehicles to be included in the car club offer, and the Concessionaire shall work with the Council to grow and develop the car club fleet throughout the concession period.
The initial contract period is three years; the contract is estimated to commence 1 February 2023 and expire 31 January 2026.
There will be an option to extend the contract for two years in annual increments, subject to the Concessionaire achieving the concession performance targets and progress against the growth and membership targets.
Please note, suppliers wishing to express interest and obtain the documentation, must do so by 15:00 on the 20 November 2022. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 10:00 on 21 November 2022
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £516,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There will be an option to extend the contract for two years in annual increments, subject to the Concessionaire achieving the concession performance targets and progress against the growth and membership targets.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
There will be an option to extend the contract for two years in annual increments, subject to the Concessionaire achieving the concession performance targets and progress against the growth and membership targets.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The Concessionaire shall be fully CoMoUK Accredited (https://como.org.uk/accreditation/), or to an equal or approved status, or be working towards accredited status and shall maintain accreditation throughout the Contract period
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 November 2022
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
21 November 2022
Local time
10:30am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 6 months prior to the expiry of the contract
six.3) Additional information
This tender is being managed electronically. Please go to the Council's e-tendering system at https://www.eastmidstenders.org where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously).
Please note we will only accept expressions of interest/tender returns through the East Mids Tenders e-tendering system.
To Register:
On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to 'Register' link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company's' details. Further information can be found in the user guide 'how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.
To Search:
On the opportunities portal home page (https://www.eastmidstenders.org), Click on 'view opportunities'. On the 'Find Opportunities' page you can narrow your search . The "Organisation" field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select 'Derby City Council', then click on the 'Update' button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the 'keyword' option. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the EastMids Tenders system to start the tender process. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the 'Help' icon that is located on the home page on the top right of the East Mids Tenders System.
Once you have registered your interest, the tender information will be moved to, and can be found on, the 'My Opportunities' page on the EastMidsTenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.
six.4) Procedures for review
six.4.1) Review body
Derby City Council
Derby
DE1 2FS
Country
United Kingdom