Section one: Contracting authority
one.1) Name and addresses
Crawley Borough Council
Town Hall,The Boulevard
CRAWLEY
RH101UZ
Contact
Thomas Walker
Country
United Kingdom
Region code
UKJ28 - West Sussex (North East)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Crawley Borough Council Commercial Repairs and Maintenance
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Crawley Borough Council (CBC) invites suitable facilities maintenance providers to attend a Pre-Market Engagement event between Thursday 10th to Thursday 17th November 2022.
The Procurement Team for CBC are currently exploring potential models for a new repairs and maintenance contract for all of CBC's non-housing properties/assets across the borough.
Please note that the Procurement Team for CBC is a Shared Procurement Service (SPS) with Horsham District Council, Mid Sussex District Council and Mole Valley District Council; we may therefore look to name those authorities as part of any future tender process.
The Authority aims to procure an effective facilities maintenance programme which helps CBC's property assets to operate effectively, helping to maintain key services and improve value for money for the taxpayer.
CBC has previously operated separate contracts for its Minor Repairs (planned and reactive maintenance), Mechanical, and Electrical works via different contractors.
CBC is open to reviewing this model in order to achieve efficiencies and high standards of work.
The average annual expenditure for planned and reactive maintenance works (over the period 2015-2018) was in the region of £900k.
CBC has a diverse property portfolio of approximately 200 properties including (but not limited to); community / play centres, pavilions, council depots, leisure centre, town hall. In addition to various other assets such as recreational parks, car parks, paths, walls, fencing, lighting columns and drainage etc. Please be aware that the number of assets within the portfolio may fluctuate.
CBC is undertaking a review of existing and future service needs to determine the extent of any emergency callout requirements.
This Pre-Market Engagement event will therefore assist Crawley Borough Council (and other participating SPS Councils) in developing the optimum contracting landscape with suppliers, with a view to undertaking a procurement exercise for the contract with an intended contract start-date by December 2023.
The intended Contract Duration Period is for 48 months with three separate options to extend for 24 months each with a maximum possible Contract lasting for 10 Years (each participating SPS Council will have its own Contract).
The Pre-Market Engagement Event for the provision of the Repairs Maintenance Contract will take place between 10th - 17th November 2022 via video conferencing (Teams).
This is an opportunity for organisations to have a virtual meeting with the Authority and its representatives, which will be focused on understanding from the supplier's perspective, the optimum contracting approach that the council could consider.
Those organisations who are registered and have confirmed their interest, to emma.matthew@crawley.gov.uk by 17:00 on Friday 4th November 2022, will be provided with further information, and an appointment time.
Organisations who register for the Pre-Market Engagement event will also be provided with a Supplier Engagement Questionnaire to complete; organisations should complete this questionnaire and send it back to emma.matthew@crawley.gov.uk at least two working days before your appointment time.
two.1.5) Estimated total value
Value excluding VAT: £9,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ28 - West Sussex (North East)
two.2.4) Description of the procurement
The pre-market engagement activity will assist participating SPS Councils with building a complete set of requirements to go out to tender in April 2023.
two.3) Estimated date of publication of contract notice
17 April 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Crawley Borough Council would be extremely grateful to any supplier who wants to contribute to this opportunity to help the Council build its specification and contract requirements by participating in the pre-market engagement events and completing and sending back the market engagement questionnaire.
We confirm at this stage that Mole Valley District Council, Horsham District Council and Mid Sussex District Council may join in any future tendering exercise and will be following closely the progression of this pre-market stage.