Section one: Contracting authority/entity
one.1) Name and addresses
Crawley Borough Council
Town Hall,The Boulevard
CRAWLEY
RH101UZ
Contact
Thomas Walker
Country
United Kingdom
NUTS code
UKJ28 - West Sussex (North East)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Crawley Borough Council Commercial Repairs and Maintenance
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Crawley Borough Council (CBC) invites suitable facilities maintenance providers to attend a Pre-Market Engagement event between Thursday 10th to Thursday 17th November 2022.
The Procurement Team for CBC are currently exploring potential models for a new repairs and maintenance contract for all of CBC's non-housing properties/assets across the borough.
Please note that the Procurement Team for CBC is a Shared Procurement Service (SPS) with Horsham District Council, Mid Sussex District Council and Mole Valley District Council; we may therefore look to name those authorities as part of any future tender process.
The Authority aims to procure an effective facilities maintenance programme which helps CBC's property assets to operate effectively, helping to maintain key services and improve value for money for the taxpayer.
CBC has previously operated separate contracts for its Minor Repairs (planned and reactive maintenance), Mechanical, and Electrical works via different contractors.
CBC is open to reviewing this model in order to achieve efficiencies and high standards of work.
The average annual expenditure for planned and reactive maintenance works (over the period 2015-2018) was in the region of £900k.
CBC has a diverse property portfolio of approximately 200 properties including (but not limited to); community / play centres, pavilions, council depots, leisure centre, town hall. In addition to various other assets such as recreational parks, car parks, paths, walls, fencing, lighting columns and drainage etc. Please be aware that the number of assets within the portfolio may fluctuate.
CBC is undertaking a review of existing and future service needs to determine the extent of any emergency callout requirements.
This Pre-Market Engagement event will therefore assist Crawley Borough Council (and other participating SPS Councils) in developing the optimum contracting landscape with suppliers, with a view to undertaking a procurement exercise for the contract with an intended contract start-date by December 2023.
The intended Contract Duration Period is for 48 months with three separate options to extend for 24 months each with a maximum possible Contract lasting for 10 Years (each participating SPS Council will have its own Contract).
The Pre-Market Engagement Event for the provision of the Repairs Maintenance Contract will take place between 10th - 17th November 2022 via video conferencing (Teams).
This is an opportunity for organisations to have a virtual meeting with the Authority and its representatives, which will be focused on understanding from the supplier's perspective, the optimum contracting approach that the council could consider.
Those organisations who are registered and have confirmed their interest, to emma.matthew@crawley.gov.uk by 17:00 on Friday 4th November 2022, will be provided with further information, and an appointment time.
Organisations who register for the Pre-Market Engagement event will also be provided with a Supplier Engagement Questionnaire to complete; organisations should complete this questionnaire and send it back to emma.matthew@crawley.gov.uk at least two working days before your appointment time.
Section six. Complementary information
six.6) Original notice reference
Notice number: 2022/S 000-029239
Section seven. Changes
seven.1) Information to be changed or added
seven.1.2) Text to be corrected in the original notice
Section number
II.1.6
Place of text to be modified
Information about lots
Instead of
Text
This contract is divided into lots: No
Read
Text
This contract is divided into lots: Yes
seven.2) Other additional information
Please note that while detailed information about specific lots is not available at this time, Crawley Borough Council (CBC) is definitely considering breaking this procurement down into lots and any contributions suppliers are willing to provide as part of this pre-market stage on the subject of lots would be extremely appreciated.