Section one: Contracting authority
one.1) Name and addresses
East Suffolk Council
Riverside, 4 Canning Road
Lowestoft
NR33 0EQ
Contact
Procurement
mark.fisher@eastsuffolk.gov.uk
Telephone
+44 1502523671
Country
United Kingdom
NUTS code
UKH - East of England
Internet address(es)
Main address
one.1) Name and addresses
Babergh District Council
Endeavour House, 8 Russell Road, Ipswich, IP1 2BX
Ipswich
procurement@eastsuffolk.gov.uk
Country
United Kingdom
NUTS code
UKH14 - Suffolk
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Choice Based Letting Software
Reference number
2113-TEN-O
two.1.2) Main CPV code
- 72212210 - Networking software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Gateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below: 1. Babergh District Council 2. Braintree District Council 3. Colchester Borough Council4. East Suffolk Council5. Ipswich Borough Council 6. Maldon District Council 7. Mid Suffolk District Council The partnership is looking to reprocure its IT system and will need an integrated housing register, choice-based lettings and homelessness system with the following requirements: • Unlimited number of licences available/users of the system • Online registration and housing register application process • Ability for applicants to view and edit their housing register information • Document upload facility for applicants to provide verification documents • Secure customer portal where customers can access their account • Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy • Built-in logic for shortlisting - a dyna
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £532,500
two.2) Description
two.2.2) Additional CPV code(s)
- 72212210 - Networking software development services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
Gateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below: 1. Babergh District Council 2. Braintree District Council 3. Colchester Borough Council4. East Suffolk Council5. Ipswich Borough Council 6. Maldon District Council 7. Mid Suffolk District Council The partnership is looking to reprocure its IT system and will need an integrated housing register, choice-based lettings and homelessness system with the following requirements: • Unlimited number of licences available/users of the system • Online registration and housing register application process • Ability for applicants to view and edit their housing register information • Document upload facility for applicants to provide verification documents • Secure customer portal where customers can access their account • Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy • Built-in logic for shortlisting - a dynamic shortlisting whereby the system shortlists properties based on the Allocations policy and a • Homelessness module which links to the housing register module and also adheres to the data collection requirements set by the Ministry of Housing, Communities and Local Government • Customisable Enhanced Housing Options wizard • Complete data migration from existing system(s) into the software provided will be required as part of implementationThere are also approximately 40 housing providers that use the system to advertise their void properties and to shortlist applicants and allocate their properties. Whilst this is a joint procurement, contracts will be held with each member of the group separately.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-017359
Section five. Award of contract
Contract No
2113-TEN-O
Title
Gateway to Homechoice: Choice Based Letting Software
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 October 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica UK Limited
Castlegate House, Castlegate Drive, Dudley, West Midlands, DY1 4TD
Dudley
DY1 4TD
Country
United Kingdom
NUTS code
- UKG3 - West Midlands
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £400,000
Total value of the contract/lot: £532,500
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
East Suffolk Council
Woodbridge
IP12 1RT
procurement@eastsuffolk.gov.uk
Country
United Kingdom