Section one: Contracting authority
one.1) Name and addresses
East Suffolk Council
Riverside, 4 Canning Road
Lowestoft
NR33 0EQ
Contact
Procurement (Mark Fisher)
procurement@eastsuffolk.gov.uk
Telephone
+44 1502523671
Country
United Kingdom
NUTS code
UKH - East of England
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/eastsuffolk/aspx/Home
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2113-TEN-O Gateway to Homechoice Software
two.1.2) Main CPV code
- 72260000 - Software-related services
two.1.3) Type of contract
Services
two.1.4) Short description
Gateway to Homechoice – IT SystemGateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below: 1. Babergh District Council2. Braintree District Council3. Colchester Borough Council4. East Suffolk Council5. Ipswich Borough Council6. Maldon District Council7. Mid Suffolk District CouncilThe partnership will shortly be re-procuring its IT system and will need an integrated housing register, choice based lettings and homelessness system with the following requirements:• Unlimited number of licences available/users of the system• Online registration and housing register application process • Ability for applicants to view and edit their housing register information• Document upload facility for applicants to provide verification documents• Secure customer portal where customers can access their account• Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy• Built-in logic for shortlisting - a dynamic shortlisting whereby the system shortlists properties based on the Allocations policy and s• Homelessness module which links to the housing register module and also adheres to the data collection requirements set by the Ministry of Housing, Communities and Local GovernmentThere are also approximately 40 housing providers that use the system to advertise their void properties and to shortlist applicants and allocate their properties.Contracts will be held with each member of the group separatelyThe full tender will go live in Early to Mid-August 2021
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72260000 - Software-related services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
Main site or place of performance
System and associated data should be held and operated from inside the UK, access for clients will be via the internet.
two.2.4) Description of the procurement
Gateway to Homechoice – IT SystemGateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below: 1. Babergh District Council2. Braintree District Council3. Colchester Borough Council4. East Suffolk Council5. Ipswich Borough Council6. Maldon District Council7. Mid Suffolk District CouncilThe partnership will shortly be re-procuring its IT system and will need an integrated housing register, choice based lettings and homelessness system with the following requirements:• Unlimited number of licences available/users of the system• Online registration and housing register application process • Ability for applicants to view and edit their housing register information• Document upload facility for applicants to provide verification documents• Secure customer portal where customers can access their account• Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy• Built-in logic for shortlisting - a dynamic shortlisting whereby the system shortlists properties based on the Allocations policy and s• Homelessness module which links to the housing register module and also adheres to the data collection requirements set by the Ministry of Housing, Communities and Local GovernmentThere are also approximately 40 housing providers that use the system to advertise their void properties and to shortlist applicants and allocate their properties.The full tender will go live in Mid-August 2021
two.3) Estimated date of publication of contract notice
9 August 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes