Section one: Contracting authority
one.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
1 Innisfree Close
HARROGATE
HG28PL
Contact
Neil Meadows
Telephone
+44 1423810985
Country
United Kingdom
NUTS code
UKI - London
Companies House
03807923
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for Cleaning Services at St Joseph's and St Anthony's Catholic Primary Schools and St Thomas More Catholic Comprehensive School and St Thomas More Primary School
Reference number
Notice reference: 2023/S 000-028183
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The key aims of the tender are to:
Provide a high standard of cleaning
Deliver the cleaning services with consistency - good quality assurance systems in place
Good communication at local and operations manager level with the School - two-way
communication
Daily interaction with the School representative at each site
Develop an effective method of handing over any special needs and comments on a daily
basis
Cleaners to work the hours that best suit the needs of the School and maximise the work
completed
Training and development of the teams at the School
The Service comprises: The cleaning service to all buildings as described within the attached schedule of areas.
Additional cleaning services to cover the use of the buildings outside normal operating
hours.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
ll of the tenders will be subject to a detailed evaluation process which will be based on an
appropriate balance between sound commercial principles, technical expertise and a firm
commitment to meeting all of the School's requirements.
The Evaluation Matrix below details the requirements of this tender including weighting. The
School shall be under no obligation to accept the lowest of any tender prices submitted
hereunder.
ELEMENT
Commercial
Cleaning Financial response
Financial Narrative
Quality
Company Information
Vision for the Performance of Works - Cleaning
Holiday Cleaning
Health, Safety and Environmental Management
Quality Assurance
TUPE
Labour transition
Continuity of Service
Monitoring of Hours
Human Resources Policy
Management Support
Documentation
Mobilisation
Innovation and AI
References
Contract Start Date - 1st January 2024
Specification for usual School areas e.g., classroom and offices are included in the
document. We have therefore detailed additional areas or specific details for sites below
which fall out of these particulars or have specific requirements or timings.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 optional 1 year renewals
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 October 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
23 October 2023
Local time
5:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
This tender opportunity supersedes the original tender opportunity F02: F02: Contract notice
Notice reference: 2023/S 000-028183
Published: 25 September 2023, 12:30pm
With the addition of St Thomas More Catholic Comprehensive School
Documents for this tender should be requested via email from
admin@redboxcs.com. Any parties already involved in the above tender will have receipt of
the additional documentation, issued electronically with
read receipt.
These are not available on the website
To be sent electronically.
Emails to be acknowledge but nothing reviewed, opened or downloaded until after the
deadline of 5pm.
Any issues with downloads or files will be reported by 5pm on the 24th October and issues
dealt with
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
Country
United Kingdom