Section one: Contracting authority
one.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
Harrogate
HG28PL
Telephone
+44 1423810985
Country
United Kingdom
NUTS code
UKE22 - North Yorkshire CC
Companies House
03807923
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for Cleaning Services at St Joseph's and St Anthony's Catholic Primary Schools and St Thomas More Catholic Comprehensive School and St Thomas More Primary School
Reference number
2023/S 000-028183
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The key aims of the tender are to:
Provide a high standard of cleaning
Deliver the cleaning services with consistency - good quality assurance systems in place
Good communication at local and operations manager level with the School - two-way
communication
Daily interaction with the School representative at each site
Develop an effective method of handing over any special needs and comments on a daily
basis
Cleaners to work the hours that best suit the needs of the School and maximise the work
completed
Training and development of the teams at the School
The Service comprises: The cleaning service to all buildings as described within the attached schedule of areas.
Additional cleaning services to cover the use of the buildings outside normal operating hours.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £154,321 / Highest offer: £197,414 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
All of the tenders will be subject to a detailed evaluation process which will be based on an
appropriate balance between sound commercial principles, technical expertise and a firm
commitment to meeting all of the School's requirements.
The Evaluation Matrix below details the requirements of this tender including weighting. The
School shall be under no obligation to accept the lowest of any tender prices submitted
hereunder.
ELEMENT
Commercial
Cleaning Financial response
Financial Narrative
Quality
Company Information
Vision for the Performance of Works - Cleaning
Holiday Cleaning
Health, Safety and Environmental Management
Quality Assurance
TUPE
Labour transition
Continuity of Service
Monitoring of Hours
Human Resources Policy
Management Support
Documentation
Mobilisation
Innovation and AI
References
Contract Start Date - 1st January 2024
Specification for usual School areas e.g., classroom and offices are included in the
document. We have therefore detailed additional areas or specific details for sites below
which fall out of these particulars or have specific requirements or timings.
two.2.5) Award criteria
Cost criterion - Name: Price / Weighting: 50
Cost criterion - Name: Quality / Weighting: 50
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-028555
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 November 2023
five.2.2) Information about tenders
Number of tenders received: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Birkin Group Limited
Grays
RM20 4DR
Country
United Kingdom
NUTS code
- UKJ - South East (England)
Companies House
01057375
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £154,000 / Highest offer: £197,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services
Harrogate
Country
United Kingdom