Section one: Contracting authority
one.1) Name and addresses
Wiltshire Council
Wiltshire Council, County Hall, Bythesea Road
Trowbridge
BA14 8JN
Contact
Mr Bill Warden
Telephone
+44 3005551375
Country
United Kingdom
NUTS code
UKK15 - Wiltshire CC
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
AV1456 AV Refresh of Council Chambers
Reference number
DN578986
two.1.2) Main CPV code
- 32321200 - Audio-visual equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Wiltshire Council have a requirement for services in respect of an upgrade programme of the Audio Visual technology and streaming and recording solutions.
Site visits are available on request on 23rd November 2021. Details of how to book a place on this date for a site visit are included within the tender documentation.
This requirement includes both supplies and services. This opportunity is listed as a supplies contract as the cost of the supplies form the main bulk of the contract.
two.1.5) Estimated total value
Value excluding VAT: £810,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
Wiltshire Council have a requirement for services in respect of an upgrade programme of the Audio Visual technology and streaming and recording solutions with the Council Chamber that support WC democratic meetings and events.
The scope of this programme includes the replacement of technology, plus the provision of technology to be used in remote locations such as village halls and community centres, along with streaming and recording technology covering all locations.
The programme covers the removal and disposal of old technology, the supply, installation and configuration of new technology, the on-going support and maintenance of this new technology, plus the provision and support of streaming and recording services.
Site visits are available on request on 23rd November 2021. Details of how to book a place on this date for a site visit are included within the tender documentation.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £810,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is to be let for a term of 60 months (5 years) with the option to extend for any period up to 5 years. The total 5 year (60 months) extension term may be made of one or more time periods of 12 months each, not exceeding a combined total of 5 years (60 months).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This contract shall include an option to deliver services to The Kennet Room at Wiltshire Council offices. The decision as to whether to utilise this option shall lay solely with Wiltshire Council. Information on this requirement can be found within the tender documentation found at the link stated above.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The main requirement for this contract is with specific reference to the Council Chamber. Information on an option in respect of a second room is shown above. The figure stated for total cost is to incorporate both of these rooms, which also includes a 4 year maintenance package for years 2, 3, 4, and 5 as detailed in the contract and associated tender documentation.
***Site visits are available on request on 23rd November 2021. Details of how to book a place on this date for a site visit are included within the tender documentation. ***
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 December 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 December 2021
Local time
2:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The initial contract term for this contract is 5 years. At this point, if the services are still required, a decision shall be made on whether to extend the current agreement or approach the market to re-procure the required services. This will depend entirely on Wiltshire Council's requirements are at the time a decision is taken.
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 20794760000
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Wiltshire Council
Bythesea Road
Trowbridge
BA14 8JN
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This Contract incorporates a minimum 10 calendar days standstill period at the point information in respect of intent to award the Contract was communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from Wiltshire Council before the agreement is entered into. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).