Section one: Contracting authority
one.1) Name and addresses
Wiltshire Council
Wiltshire Council, County Hall, Bythesea Road
Trowbridge
BA14 8JN
Contact
Mr Bill Warden
Telephone
+44 3005551375
Country
United Kingdom
NUTS code
UKK15 - Wiltshire CC
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
AV1456 AV Refresh of Council Chambers
Reference number
DN578986
two.1.2) Main CPV code
- 32321200 - Audio-visual equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Wiltshire Council have a requirement for services in respect of an upgrade programme of the Audio Visual technology and streaming and recording solutions.
Site visits were available on request on 23rd November 2021. Details of how to book a place on this date for a site visit were included within the tender documentation.
This requirement includes both supplies and services. This opportunity is listed as a supplies contract as the cost of the supplies form the main bulk of the contract.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £353,042.50
two.2) Description
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
Wiltshire Council have a requirement for services in respect of an upgrade programme of the Audio Visual technology and streaming and recording solutions with the Council Chamber that support WC democratic meetings and events.
The scope of this programme includes the replacement of technology, plus the provision of technology to be used in remote locations such as village halls and community centres, along with streaming and recording technology covering all locations.
The programme covers the removal and disposal of old technology, the supply, installation and configuration of new technology, the on-going support and maintenance of this new technology, plus the provision and support of streaming and recording services.
Site visits were available on request on 23rd November 2021. Details of how to book a place on this date for a site visit were included within the tender documentation.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
This contract shall include an option to deliver services to The Kennet Room at Wiltshire Council offices. The decision as to whether to utilise this option shall lay solely with Wiltshire Council. Information on this requirement can be found within the tender documentation found at the link stated above.
This contract is to be let for a term of 60 months (5 years) with the option to extend for any period up to 5 years. The total 5 year (60 months) extension term may be made of one or more time periods of 12 months each, not exceeding a combined total of 5 years (60 months).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-028503
Section five. Award of contract
Contract No
AV1456
Lot No
0
Title
AV1456 AV Refresh of Council Chambers
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 January 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
VP-AV Ltd
Innovation House
Hopkinson Way
SP10 3UR
Country
United Kingdom
NUTS code
- UKK15 - Wiltshire CC
National registration number
2095600
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £810,000
Total value of the contract/lot: £353,042.50
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Wiltshire Council
Trowbridge
Country
United Kingdom