Section one: Contracting authority
one.1) Name and addresses
Cynon Taf Community Housing Group (behalf of DEVCO organisations)
Unit 4, Navigation Park
Abercynon, Mountain Ash
CF45 4SN
Contact
Patricia Conway
Telephone
+44 1443735939
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/procurementforhousing/aspx/Home
one.1) Name and addresses
Merthyr Tydfil Housing Association
11 / 12 Lower High Street
Merthyr Tydfil
CF47 8EB
Contact
Patricia Conway
Telephone
+44 1685352800
Fax
+44 1685352801
Country
United Kingdom
NUTS code
UKL15 - Central Valleys
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/procurementforhousing/aspx/Home
one.1) Name and addresses
Hafod Housing Association
St Hilary Court, Copthorne Way, Culverhouse Cross
CARDIFF
CF5 6ES
Contact
Patricia Conway
Telephone
+44 2920675823
Fax
+44 2920672499
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/procurementforhousing/aspx/Home
one.1) Name and addresses
RHA Wales Group Limited
Ty Gwyn Newydd, 9 Compton Road, Rhondda Cynon Taf, Tonypandy
Tonypandy
CF40 1BE
Contact
Patricia Conway
Telephone
+44 1443424200
Fax
+44 2920672499
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/procurementforhousing/aspx/Home
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/procurementforhousing/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/procurementforhousing/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DEVCO - Contract for the provision of heating equipment servicing, repairs, and installation works
two.1.2) Main CPV code
- 50720000 - Repair and maintenance services of central heating
two.1.3) Type of contract
Services
two.1.4) Short description
A single contract is being procured on behalf of DEVCO which is made up of the following organisations - Cynon Taf Community Housing Group, Merthyr Tydfil Housing Association, Hafod, and RHA Wales Group, (“DEVCO organisations”) for provision of heating equipment servicing, repairs, and installation works. Refer to tender documentation for full details.
The contract established following the procurement will run for a maximum term of ten years, with the option for DEVCO organisations to withdraw following the end of year 3, year 5 and year 7.
The estimated contract value per annum is 2,025,299 GBP exc VAT.
two.1.5) Estimated total value
Value excluding VAT: £25,316,250
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50720000 - Repair and maintenance services of central heating
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50700000 - Repair and maintenance services of building installations
- 50721000 - Commissioning of heating installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 45331100 - Central-heating installation work
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
The core services required under this contract are as follows:
- Domestic gas servicing (ten-month cycle) and repairs to heating/hot water systems and gas supplies;
- Communal gas servicing (ten-month cycle) and repairs to heating/hot water systems and gas supplies;
- Capping / uncapping of gas supplies to void properties;
- Domestic - new boiler installations / heating system installations;
- Communal - new boiler installations / heating system installations;
- Domestic - heating system upgrade works / gas supply upgrade works;
- Communal - heating system upgrade works / gas supply upgrade works;
- Domestic - servicing and repairs to electrical heating/hot water systems;
- Communal - servicing and repairs to electrical heating/hot water systems;
- Servicing and repairs of pressurised hot water cylinders; and
- Solar thermal servicing and maintenance;
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed in the tender documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As detailed in the tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 November 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 November 2022
Local time
12:30pm
Place
Electronic opening ceremony.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As detailed within the tender documentation.
(WA Ref:125376)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
DEVCO organisations will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland).