Section one: Contracting authority
one.1) Name and addresses
Railway Housing Association
MAPLE HOUSE, 11 TILLAGE GREEN, WESTPARK VILLAGE,
DARLINGTON,
DL2 2GL
Contact
Chris Cuthell
Country
United Kingdom
Region code
UKC - North East (England)
Regulator of Social Housing
A1855
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance Services
Reference number
TEC- RHAGM/2403-a
two.1.2) Main CPV code
- 77300000 - Horticultural services
two.1.3) Type of contract
Services
two.1.4) Short description
The provision of Grounds Maintenance Services to Railway Housing Association
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,287,760
two.2) Description
two.2.1) Title
Lot 1 North East North
Lot No
1
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
Grounds Maintenance Services as set out in the ITT
two.2.5) Award criteria
Quality criterion - Name: Written Responses / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Initial Contract Term of 33 months followed by a further two (2) optional extensions, each of 24 months.
two.2) Description
two.2.1) Title
Lot 2 North East South
Lot No
2
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
Grounds Maintenance services as set out in the ITT
two.2.5) Award criteria
Quality criterion - Name: Written Responses / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Initial Contract Term of 33 months followed by a further two (2) optional extensions, each of 24 months.
two.2) Description
two.2.1) Title
Lot 3 Yorkshire & Humber
Lot No
3
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Grounds Maintenance Services as set out in the ITT
two.2.5) Award criteria
Quality criterion - Name: Written Responses / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Initial Contract Term of 33 months followed by a further two (2) optional extensions, each of 24 months.
two.2) Description
two.2.1) Title
Lot 4 Hexham
Lot No
4
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
Grounds Maintenance Services as set out in the ITT
two.2.5) Award criteria
Quality criterion - Name: Written Responses / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Initial Contract Term of 33 months followed by a further two (2) optional extensions, each of 24 months.
two.2) Description
two.2.1) Title
Lot 5 South Shields
Lot No
5
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
Grounds Maintenance Services as set out in the ITT
two.2.5) Award criteria
Quality criterion - Name: Written responses / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Initial Contract Term of 33 months followed by a further two (2) optional extensions, each of 24 months.
two.2) Description
two.2.1) Title
Lot 6 Hull
Lot No
6
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKE11 - Kingston upon Hull, City of
two.2.4) Description of the procurement
Grounds Maintenance Services as set out in the ITT
two.2.5) Award criteria
Quality criterion - Name: Written responses / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Initial Contract Term of 33 months followed by a further two (2) optional extensions, each of 24 months.
two.2) Description
two.2.1) Title
Lot 7 - Leeds
Lot No
7
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
two.2.4) Description of the procurement
Grounds Maintenance Services as set out in the ITT
two.2.5) Award criteria
Quality criterion - Name: Written Responses / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Initial Contract Term of 33 months followed by a further two (2) optional extensions, each of 24 months.
two.2) Description
two.2.1) Title
Lot 8 Hereford
Lot No
8
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKG11 - Herefordshire, County of
two.2.4) Description of the procurement
Grounds Maintenance Services as set out in the ITT
two.2.5) Award criteria
Quality criterion - Name: Written Responses / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Initial Contract Term of 33 months followed by a further two (2) optional extensions, each of 24 months.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-007406
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Landscape Solutions North East Ltd
Consett
Country
United Kingdom
NUTS code
- UKC1 - Tees Valley and Durham
Companies House
10441266
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £212,220
Section five. Award of contract
Lot No
2
Title
Lot 2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Landscape Solutions North East Ltd
Consett
Country
United Kingdom
NUTS code
- UKC1 - Tees Valley and Durham
Companies House
10441266
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £391,355
Section five. Award of contract
Lot No
Lot 3
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Malc Firth Landscapes ltd
Boston
Country
United Kingdom
NUTS code
- UKF30 - Lincolnshire
Companies House
06933147
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £617,830
Section five. Award of contract
Lot No
Lot 4
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 July 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Landscape Solutions North East Ltd
Consett
Country
United Kingdom
NUTS code
- UKC1 - Tees Valley and Durham
Companies House
10441266
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,280
Section five. Award of contract
Lot No
Lot 5
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 July 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Landscape Solutions North East Ltd
Consett
Country
United Kingdom
NUTS code
- UKC1 - Tees Valley and Durham
Companies House
10441266
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £9,675
Section five. Award of contract
Lot No
Lot 6
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 July 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Malc Firth Landscapes Ltd
Boston
Country
United Kingdom
NUTS code
- UKF30 - Lincolnshire
Companies House
06933147
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £14,220
Section five. Award of contract
Lot No
Lot 7
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 July 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Malc Firth Landscapes Ltd
Boston
Country
United Kingdom
NUTS code
- UKF30 - Lincolnshire
Companies House
06933147
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £16,755
Section five. Award of contract
Lot No
Lot 8
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 June 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Daniel Squire Ltd
Hereford
Country
United Kingdom
NUTS code
- UKG11 - Herefordshire, County of
Companies House
08338761
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,336
Section six. Complementary information
six.3) Additional information
The awards are made on the basis of an initial contract term of 33 months followed by a further two (2) optional extensions, each of 24 months.
The values quoted assume that all optional extensions are exercised and are based on an average CPI of 4% over the total contract term.
six.4) Procedures for review
six.4.1) Review body
The Royal Corts of Justice
London
Country
United Kingdom