Section one: Contracting authority
one.1) Name and addresses
Railway Housing Association
Maple House, 11 Tillage Green, Westpark Village
Darlington
DL2 2GL
Contact
Chris Cuthell
Country
United Kingdom
Region code
UKC - North East (England)
Charity Commission (England and Wales)
1188450
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/respond/R9HRC77ZD6
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/respond/R9HRC77ZD6
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.delta-esourcing.com/respond/R9HRC77ZD6
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GROUNDS MAINTENANCE SERVICES
Reference number
TEC- RHAGM/2403-a
two.1.2) Main CPV code
- 71421000 - Landscape gardening services
two.1.3) Type of contract
Services
two.1.4) Short description
Grounds Maintenance Services Procurement
Railway Housing Association (RHA) owns 1,620 rented homes mainly located adjacent to the historical GNER railway network around Darlington, Doncaster, Durham, East Riding, Hull, Leeds, Newcastle, and York. In addition, it also manages 73 leasehold properties for older people and has a sheltered housing scheme in Hereford.
Of the 1,693 homes under RHA's stewardship, more than 1600 require grounds maintenance. This comprises communal grounds, some individual front gardens and in a few cases, even the rear gardens of individual homes.
Pursuant to the expiry of the current contract, RHA now wish to engage with the market to identify and contract with the best qualified available Ground Maintenance provider(s).
Due to the geographically dispersed nature of RHA's homes, the significant volume of grounds that require maintaining and RHA's commitment to make all opportunities accessible to SME's, the decision has been taken to split this contract into multiple lots.
Respondents are welcome to submit proposals for any combination of lots and there is no limit on the number of lots that any single Respondent can win.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 8
two.2) Description
two.2.1) Title
North East (North)
Lot No
1
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
Main site or place of performance
21 Locations from South Tyneside to the Borders
two.2.4) Description of the procurement
Railway Housing Association wish to procure, by way of a PCR 2015 Open Procedure, grounds maintenance services for their homes.
The specification for the service and full details for each lot,
including GIS mapping for each location and a Bill of Quantities are available via the Delta e-Sourcing portal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
32
This contract is subject to renewal
Yes
Description of renewals
2 x 24 Months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
North East (South)
Lot No
2
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
Main site or place of performance
34 Locations ranging from South Teesside to Co Durham
two.2.4) Description of the procurement
Railway Housing Association wish to procure, by way of a PCR 2015 Open Procedure, grounds maintenance services for their homes.
The specification for the service and full details for each lot, including GIS mapping for each location and a Bill of Quantities are available via the Delta e-Sourcing portal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
32
This contract is subject to renewal
Yes
Description of renewals
2 x 24 Months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Yorkshire & The Humber
Lot No
3
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
34 Locations across Humberside, East Yorkshire & West Yorkshire
two.2.4) Description of the procurement
Railway Housing Association wish to procure, by way of a PCR 2015 Open Procedure, grounds maintenance services for their homes.
The specification for the service and full details for each lot, including GIS mapping for each location and a Bill of Quantities are available via the Delta e-Sourcing portal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
32
This contract is subject to renewal
Yes
Description of renewals
2 x 24 Months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Hexham
Lot No
4
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
Main site or place of performance
A single Leasehold Independent Living Scheme in Hexham
two.2.4) Description of the procurement
Railway Housing Association wish to procure, by way of a PCR 2015 Open Procedure, grounds maintenance services for their homes.
The specification for the service and full details for each lot, including GIS mapping for each location and a Bill of Quantities are available via the Delta e-Sourcing portal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
32
This contract is subject to renewal
Yes
Description of renewals
2 x 24 Months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
South Shields
Lot No
5
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
Main site or place of performance
A single leasehold independent living scheme in South Shields
two.2.4) Description of the procurement
Railway Housing Association wish to procure, by way of a PCR 2015 Open Procedure, grounds maintenance services for their homes.
The specification for the service and full details for each lot, including GIS mapping for each location and a Bill of Quantities are available via the Delta e-Sourcing portal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
32
This contract is subject to renewal
Yes
Description of renewals
2 x 24 Months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Hull
Lot No
6
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKE1 - East Yorkshire and Northern Lincolnshire
Main site or place of performance
A single Leasehold independent Living Scheme in Hull
two.2.4) Description of the procurement
Railway Housing Association wish to procure, by way of a PCR 2015 Open Procedure, grounds maintenance services for their homes.
The specification for the service and full details for each lot, including GIS mapping for each location and a Bill of Quantities are available via the Delta e-Sourcing portal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
32
This contract is subject to renewal
Yes
Description of renewals
2 x 24 Months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Leeds
Lot No
7
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
Main site or place of performance
2 adjacent Leasehold independent living schemes in West Leeds.
two.2.4) Description of the procurement
Railway Housing Association wish to procure, by way of a PCR 2015 Open Procedure, grounds maintenance services for their homes.
The specification for the service and full details for each lot, including GIS mapping for each location and a Bill of Quantities are available via the Delta e-Sourcing portal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
32
This contract is subject to renewal
Yes
Description of renewals
2 x 24 Months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Hereford
Lot No
8
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKG1 - Herefordshire, Worcestershire and Warwickshire
Main site or place of performance
A single independent living scheme in Hereford.
two.2.4) Description of the procurement
Railway Housing Association (RHA) wish to procure, by way of a PCR 2015 Open Procedure, grounds maintenance services for their homes.
The specification for the service and full details for each lot, including GIS mapping for each location and a Bill of Quantities are available via the Delta e-Sourcing portal.
Although rental as opposed to Leasehold, this scheme has been made into a separate lot because of its significant distance from any of RHA's other properties.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
32
This contract is subject to renewal
Yes
Description of renewals
2 x 24 Months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 April 2024
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 April 2024
Local time
11:00am
Place
RAILWAY HOUSING ASSOCIATION
MAPLE HOUSE
11 TILLAGE GREEN
WESTPARK VILLAGE
DARLINGTON
DL2 2GL
Information about authorised persons and opening procedure
The Delta Tenderbox will be opened at the registered offices of Railway Housing Association in the presence of an Officer of Railway Housing Association and a representative of their Appointed Agents
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom