Section one: Contracting authority
one.1) Name and addresses
Sheffield Museums Trust
Leader House, Surrey Street
Sheffield
S1 2LH
Contact
Jim Lowe
jim.lowe@sheffieldmuseums.org.uk
Telephone
+44 7485361885
Country
United Kingdom
NUTS code
UKE32 - Sheffield
National registration number
13063156
Internet address(es)
Main address
http://www.museums-sheffield.org.uk/
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA31889
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.museums-sheffield.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Registered Charity Company
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planned Preventative Maintenance Contract - Multi site
Reference number
SMT003/PPM
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Repair and maintenance contract for electrical and mechanical plant within museums and galleries
two.1.5) Estimated total value
Value excluding VAT: £40,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
Main site or place of performance
Sheffield
two.2.4) Description of the procurement
3 year planned, preventative maintenance contract covering an initial 4 sites.
All electrical and mechanical plant servicing.
Scope for contract to include additional sites and functions.
Scope for contract length to be extended.
two.2.5) Award criteria
Quality criterion - Name: understanding of requirement / Weighting: 20
Quality criterion - Name: reputation / experience / Weighting: 20
Quality criterion - Name: locality / Weighting: 10
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
potential to extend contract length
potential to include additional sites
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Additional extensions to the contract might include other plant servicing such as lift or escalator servicing, alarm maintenance, fire prevention services
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 December 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 March 2022
four.2.7) Conditions for opening of tenders
Date
16 December 2021
Local time
12:00pm
Place
Kelham Island Museum, Alma Street, Sheffield, S3 8RY
Information about authorised persons and opening procedure
tenders opened in presence of 3 persons. All tenders opened and considered at same time
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tender documentation available via email from jim.lowe@sheffieldmuseums.org.uk
(MT Ref:224367)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit