Section one: Contracting authority
one.1) Name and addresses
Anglia Ruskin University Higher Education Corporation
Bishop Hall Lane
Chelmsford
CM1 1SQ
Contact
procurement@aru.ac.uk
Country
United Kingdom
NUTS code
UKH1 - East Anglia
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/angliaruskinuniversity
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/angliaruskinuniversity
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/angliaruskinuniversity
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T21/12_Provision of AV Streaming Services for Graduations
Reference number
T21/12
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
ARU require the graduation ceremonies to be live streamed to allow the friends and families of Graduands/Graduates to view from anywhere in the world. These ceremonies will then be made available for on-demand viewing – without charge to the viewer.The ceremonies are scheduled to be held across 3 different cities twice a year, normally in July and November. Graduations will not take place in more than 1 city at any one time.The 3 current locations arePeterborough Ceremony – Peterborough Cathedral - Peterborough PE1 1XZVenue live stream – Peterborough Cathedral conference room, PE1 1XZChelmsfordCeremony – Chelmsford Cathedral - New St, Chelmsford CM1 1TYVenue Live Stream – Chapter House, Cathedral, CM1 1TYCambridgeCeremony – Corn Exchange - 2 Wheeler St, Cambridge CB2 3QBVenue Live Stream – Guildhall - Cambridge CB2 3QB
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
- 32320000 - Television and audio-visual equipment
- 92100000 - Motion picture and video services
two.2.3) Place of performance
NUTS codes
- UKH1 - East Anglia
Main site or place of performance
Anglia Ruskin University
two.2.4) Description of the procurement
ARU require the graduation ceremonies to be live streamed to allow the friends and families of Graduands/Graduates to view from anywhere in the world. These ceremonies will then be made available for on-demand viewing – without charge to the viewer.The ceremonies are scheduled to be held across 3 different cities twice a year, normally in July and November. Graduations will not take place in more than 1 city at any one time.The 3 current locations arePeterborough Ceremony – Peterborough Cathedral - Peterborough PE1 1XZVenue live stream – Peterborough Cathedral conference room, PE1 1XZChelmsfordCeremony – Chelmsford Cathedral - New St, Chelmsford CM1 1TYVenue Live Stream – Chapter House, Cathedral, CM1 1TYCambridgeCeremony – Corn Exchange - 2 Wheeler St, Cambridge CB2 3QBVenue Live Stream – Guildhall - Cambridge CB2 3QBThe current number of ceremonies, and indication of start times, held in each location during July and November, are as follows:Peterborough – 1 ceremony (2pm) over 1 day.Chelmsford – 3 ceremonies (11am, 3pm and 6pm) per day over 5 consecutive days andCambridge – 3 ceremonies (11am, 3pm and 6pm) per day over 5 consecutive days.These dates may change in future years, and/or the number of ceremonies may increase or decrease.Each ceremony should be professionally edited into its own film and where an honorary has been present we will also require their oration and response to be provided as a separate film to be used by the marketing team. The stream must be available through a web browser on all devices such as desktops, laptops and mobile devices etc and all operating systems including Android and IOS, and to all viewers, worldwide. All streaming and recorded videos must also include English Language subtitles – Subtitles must be accurate and cross checked if automated. In addition to the filming and streaming of the ceremonies the supplier must provide large display screens at the ceremonies which play a pre-recorded video whilst guests are being seated. The AV supplier must provide all audio-visual equipment for our graduation ceremonies to support the live streaming and filming of all ceremonies. This would include, but is not limited to, cameras with tripod and platforms, display screens, laptops, mixing desk for sound, microphones for use on lectern and lapel mics for speakers etc.The AV supplier must also supply all staff and technicians required to ensure the smooth running of all AV both during the lead up to the event and the event itself, including but not limited to, production manager, vision mixer, camera operators, sound engineer, runner and webcasting technician etc.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for 2 x 12months periods after the initial term
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 December 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
16 December 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Anglia Ruskin University Higher Education Corporation
Bishop Hall Lane
Chelmsford
CM1 1SQ
Country
United Kingdom