Section one: Contracting authority
one.1) Name and addresses
Anglia Ruskin University Higher Education Corporation
Bishop Hall Lane
Chelmsford
CM1 1SQ
Contact
procurement@aru.ac.uk
Country
United Kingdom
NUTS code
UKH1 - East Anglia
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/angliaruskinuniversity
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T21/12_Provision of AV Streaming Services for Graduations
Reference number
T21/12
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
ARU require the graduation ceremonies to be live streamed to allow the friends and families of Graduands/Graduates to view from anywhere in the world. These ceremonies will then be made available for on-demand viewing – without charge to the viewer.The ceremonies are scheduled to be held across 3 different cities twice a year, normally in July and November. Graduations will not take place in more than 1 city at any one time.The 3 current locations arePeterborough Ceremony – Peterborough Cathedral - Peterborough PE1 1XZVenue live stream – Peterborough Cathedral conference room, PE1 1XZChelmsfordCeremony – Chelmsford Cathedral - New St, Chelmsford CM1 1TYVenue Live Stream – Chapter House, Cathedral, CM1 1TYCambridgeCeremony – Corn Exchange - 2 Wheeler St, Cambridge CB2 3QBVenue Live Stream – Guildhall - Cambridge CB2 3QB
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £250,000
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
- 32320000 - Television and audio-visual equipment
- 92100000 - Motion picture and video services
two.2.3) Place of performance
NUTS codes
- UKH1 - East Anglia
Main site or place of performance
Anglia Ruskin University
two.2.4) Description of the procurement
ARU require the graduation ceremonies to be live streamed to allow the friends and families of Graduands/Graduates to view from anywhere in the world. These ceremonies will then be made available for on-demand viewing – without charge to the viewer.The ceremonies are scheduled to be held across 3 different cities twice a year, normally in July and November. Graduations will not take place in more than 1 city at any one time.The 3 current locations arePeterborough Ceremony – Peterborough Cathedral - Peterborough PE1 1XZVenue live stream – Peterborough Cathedral conference room, PE1 1XZChelmsfordCeremony – Chelmsford Cathedral - New St, Chelmsford CM1 1TYVenue Live Stream – Chapter House, Cathedral, CM1 1TYCambridgeCeremony – Corn Exchange - 2 Wheeler St, Cambridge CB2 3QBVenue Live Stream – Guildhall - Cambridge CB2 3QBThe current number of ceremonies, and indication of start times, held in each location during July and November, are as follows:Peterborough – 1 ceremony (2pm) over 1 day.Chelmsford – 3 ceremonies (11am, 3pm and 6pm) per day over 5 consecutive days andCambridge – 3 ceremonies (11am, 3pm and 6pm) per day over 5 consecutive days.These dates may change in future years, and/or the number of ceremonies may increase or decrease.Each ceremony should be professionally edited into its own film and where an honorary has been present we will also require their oration and response to be provided as a separate film to be used by the marketing team. The stream must be available through a web browser on all devices such as desktops, laptops and mobile devices etc and all operating systems including Android and IOS, and to all viewers, worldwide. All streaming and recorded videos must also include English Language subtitles – Subtitles must be accurate and cross checked if automated. In addition to the filming and streaming of the ceremonies the supplier must provide large display screens at the ceremonies which play a pre-recorded video whilst guests are being seated. The AV supplier must provide all audio-visual equipment for our graduation ceremonies to support the live streaming and filming of all ceremonies. This would include, but is not limited to, cameras with tripod and platforms, display screens, laptops, mixing desk for sound, microphones for use on lectern and lapel mics for speakers etc.The AV supplier must also supply all staff and technicians required to ensure the smooth running of all AV both during the lead up to the event and the event itself, including but not limited to, production manager, vision mixer, camera operators, sound engineer, runner and webcasting technician etc.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for 2 x 12months periods after the initial term
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-027358
Section five. Award of contract
Title
T21/12_Provision of AV Streaming Services for Graduations
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 February 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
First Sight Media Ltd
Hillside, Albion Street,
Chipping Norton
OX7 5BH
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
National registration number
5136287
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £250,000
Total value of the contract/lot: £606,215
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Anglia Ruskin University Higher Education Corporation
Bishop Hall Lane
Chelmsford
CM1 1SQ
Country
United Kingdom