Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Manned Guarding and General Security Contract
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
London Borough of Hillingdon (“the Authority”) wishes to let a contract for the security services at its Civic Centre, Harlington Road Depot and various other premises within the Borough comprising of but not limited to the following services:
• Manned Guarding
• Main reception customer service and signposting
• Alarm Response
• Key Holding (attending site and acting in accordance with The London borough of Hillingdon’s instructions)
• CCTV Monitoring
• Building Access Control - Issuing of building access passes to staff and visitors, including the monitoring of staff without passes
• Car Parking management - including regular patrols to ensure compliance with
• policy.
• Out of hours reception service & incident control at the civic centre.
• Health and safety reporting
The scope of the contract may change during its term depending on needs of the Council.
The Council intends to award a contract for these services for a period of four (4) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance.
TUPE regulations will apply under this contract.
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two.1.5) Estimated total value
Value excluding VAT: £4,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79711000 - Alarm-monitoring services
- 79713000 - Guard services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
London Borough of Hillingdon (“the Authority”) wishes to let a contract for the security services at its Civic Centre, Harlington Road Depot and various other premises within the Borough comprising of but not limited to the following services:
• Manned Guarding
• Main reception customer service and signposting
• Alarm Response
• Key Holding (attending site and acting in accordance with The London borough of Hillingdon’s instructions)
• CCTV Monitoring
• Building Access Control - Issuing of building access passes to staff and visitors, including the monitoring of staff without passes
• Car Parking management - including regular patrols to ensure compliance with
• policy.
• Out of hours reception service & incident control at the civic centre.
• Health and safety reporting
The scope of the contract may change during its term depending on needs of the Council.
The Council intends to award a contract for these services for a period of four (4) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance.
TUPE regulations will apply under this contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
4 Years + 2 optional
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 October 2023
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
16 October 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London Borough of Hillingdon
Uxbridge
UB8 1UW
Country
United Kingdom