Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Manned Guarding and General Security Contract
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
London Borough of Hillingdon (“the Authority”) wishes to let a contract for the security services at its Civic Centre, Harlington Road Depot and various other premises within the Borough comprising of but not limited to the following services:
• Manned Guarding
• Main reception customer service and signposting
• Alarm Response
• Key Holding (attending site and acting in accordance with The London borough of Hillingdon’s instructions)
• CCTV Monitoring
• Building Access Control - Issuing of building access passes to staff and visitors, including the monitoring of staff without passes
• Car Parking management - including regular patrols to ensure compliance with
• policy.
• Out of hours reception service & incident control at the civic centre.
• Health and safety reporting
The scope of the contract may change during its term depending on needs of the Council.
The Council intends to award a contract for these services for a period of four (4) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance.
TUPE regulations will apply under this contract.
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two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,834,412
two.2) Description
two.2.2) Additional CPV code(s)
- 79711000 - Alarm-monitoring services
- 79713000 - Guard services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
London Borough of Hillingdon (“the Authority”) wishes to let a contract for the security services at its Civic Centre, Harlington Road Depot and various other premises within the Borough comprising of but not limited to the following services:
• Manned Guarding
• Main reception customer service and signposting
• Alarm Response
• Key Holding (attending site and acting in accordance with The London borough of Hillingdon’s instructions)
• CCTV Monitoring
• Building Access Control - Issuing of building access passes to staff and visitors, including the monitoring of staff without passes
• Car Parking management - including regular patrols to ensure compliance with
• policy.
• Out of hours reception service & incident control at the civic centre.
• Health and safety reporting
The scope of the contract may change during its term depending on needs of the Council.
The Council intends to award a contract for these services for a period of four (4) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance.
TUPE regulations will apply under this contract.
two.2.5) Award criteria
Quality criterion - Name: Cost / Weighting: 50
Cost criterion - Name: Tech / Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-027302
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 March 2024
five.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Octaga Security Services Limited
Bewell House Bewell Street
Hereford
HR4 0BA
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £3,834,412
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
London Borough of Hillingdon
Uxbridge
UB8 1UW
Country
United Kingdom