Section one: Contracting authority
one.1) Name and addresses
APUC LIMITED
Unit 27,Stirling Business Centre, Wellgreen
STIRLING
FK82DZ
Contact
Lorona Watts
Telephone
+44 1314428950
Country
United Kingdom
Region code
UKM77 - Perth & Kinross and Stirling
Companies House
SC314764
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Supply and Installation of Audio-Visual Equipment & Associated Services
Reference number
AV1018 AP
two.1.2) Main CPV code
- 32321200 - Audio-visual equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Authority is seeking Contractors to supply audio visual equipment and the associated services, such as solution design, consultancy,
installation, integration and maintenance and support.
The Authority is acting on behalf of the HE and FE institutions in Scotland
two.1.5) Estimated total value
Value excluding VAT: £52,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Supply of Audio Visual Equipment and Consumables
Lot No
1
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Scotland
two.2.4) Description of the procurement
For the appointment of up to 3 Contractors for the supply and delivery of Audio Visual Equipment and Consumables.
This exercise is being undertaken on behalf of the HE/FE Institutions in Scotland
Parties eligible to use the Framework Agreement are as listed in Appendix E - List of Institutions. Members of APUC -
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Cost criterion - Name: Commercial / Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £6,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement will commence on the 13.12.2022 for an initial period of 2 years and will expire on the 12.12.2024 The
Authority reserves the right to extend the Framework Agreement for a further 2 x 12 month periods subject to satisfactory performance and continued requirements of the members of APUC.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
The Supply and Installation of Audio-Visual Equipment
Lot No
2
two.2.2) Additional CPV code(s)
- 32320000 - Television and audio-visual equipment
- 32351300 - Audio equipment accessories
- 51611100 - Hardware installation services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Scotland
two.2.4) Description of the procurement
The Authority is seeking to appoint up to a maximum of 8 suppliers for the supply of equipment, consultancy, solution design, installation
and maintenance and support of Audio Visual Equipment
The Authority is acting on behalf of the HE and FE institutions in Scotland, as detailed in Appendix E - List of Institutions.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 70
Cost criterion - Name: Commercial / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £46,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in days
48
This contract is subject to renewal
Yes
Description of renewals
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework Agreement will commence on the 13.12.2022 for an initial period of 2 years and will expire on the 12.12.2024 The
Authority reserves the right to extend the Framework Agreement for a further 2 x 12 month periods subject to satisfactory performance and
continued requirements of the members of APUC
II.2.9) Information about the limits on the number of
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
SUBMISSION OF MANAGEMENT INFORMATION
Prior to the commencement of the Framework Agreement, the Contractor will provide the Authority with contact details of the
Management Information contact who will be provided with a template spreadsheet/reporting schedule along with a username and password for the management information website http://www.ucsp.ac.uk/
The Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter by logging into the website and uploading the template document. If there has been no spend for the quarter then this will still require you to log in and record a nil spend return.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2018/S 103-234954
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 October 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
31 October 2022
Local time
4:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: January 2026
six.3) Additional information
The following should be submitted prior to award. It is for information only and will not be scored.
Form of Tender
Please confirm that you will be in a position to submit prior to award "Appendix A - Form of Tender" in the Technical Questionnaire in PCS-Tender.
Freedom of Information
Please confirm that you will be in a position to submit prior to award "Appendix B - Freedom of Information" if applicable in the
Technical Questionnaire in PCS-Tender.
Sustain Supply Chain Code of Conduct
Please confirm that you will be in a position to submit prior to award "Appendix D - Sustain Supply Chain Code of Conduct" in the Technical Questionnaire in PCS-Tender.
GDPR (General Data Protection Regulation) Contractor Assessment Form
Please confirm that you will be in a position to submit prior to award "Appendix G - GDPR Contractor Assessment Form" in the Technical Questionnaire in PCS-Tender.
Serious Organised Crime
Please confirm that you will be in a position to submit prior to award "Appendix H - Declaration of Non-Involvement in Serious Organised Crime" in the Technical Questionnaire in PCS-Tender.
Sustain SCM RP Section 1
Appendix J SCM RP Section 1 Appendix J in the Technical Questionnaire in PCS-Tender.
At this stage in the process this document has been provided for information only and will not be scored. On award to the Framework Agreement the completion of the questionnaire will be a contractual obligation and appointed Contractors will receive an invite to complete the
questionnaire online.
Declaration of Non Involvement in Human Trafficking
Please confirm that you will be in a position to submit prior to award "Appendix I - Declaration of Non Involvement in Human Trafficking
in the Technical Questionnaire in PCS-Tender.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22010. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits and civic engagement delivered as a result of the framework agreement, such as internships, summer work placements
or apprenticeships for students or targeted recruitment and training for priority groups.
six.4) Procedures for review
six.4.1) Review body
Stirling Sheriff Court and Justice of the Peace Court
Sheriff Court House
Stirling
FK8 1NH
Telephone
+44 1786462191
Fax
+44 1786470456
Country
United Kingdom