Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF GLOUCESTERSHIRE
The Park
CHELTENHAM
GL502RH
Contact
Robin Hare
Telephone
+44 1242714178
Country
United Kingdom
Region code
UKK13 - Gloucestershire
Companies House
06023243
Internet address(es)
Main address
Buyer's address
https://www.glos.ac.uk/business/procurement/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/glos/aspx/ProjectManage/91
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/glos/aspx/ProjectManage/91
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
734 - SaaS Business Systems (to include ERP solutions)
Reference number
UOG/24/734/IT
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University of Gloucestershire is embarking on a programme of work to establish a roadmap for migration to a Software as a Service (SaaS) delivery model for key University business systems.
The systems that are in scope for this opportunity are:
HR and Payroll
Web Recruitment
Finance and Planning
Web Payments and Income Management
System requirements have been gathered, and the next stage of the programme involves looking to identify strategic options, in terms of software suppliers, using the Digital Marketplace. The University of Gloucestershire SaaS programme of work must move at speed.
The University expect the initial contracting period to be for 3 years with the option to extend for up to a further 7 years. The contract start date(s) will be determined by the current supplier roadmaps, which fall into the date range December 2024 - December 2026.
The University will retain the right to terminate the contract, at any stage, with at least 12 months' notice.
Further details are contained in the online tender package.
two.1.5) Estimated total value
Value excluding VAT: £3,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The University will consider submissions covering the following Lots (one submission may cover multiple Lots)
two.2) Description
two.2.1) Title
Finance and Planning system
Lot No
1
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Cheltenham and Gloucester, UK.
two.2.4) Description of the procurement
A finance & planning system is required for the University of Gloucestershire.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial contract will be for a term of 3 year, extendable and yearly intervals up to 10 years, at the sole discretion of the University.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Web Payments and Income Management
Lot No
2
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Cheltenham and Gloucester, UK.
two.2.4) Description of the procurement
Web Payments and Income Management system for the University of Gloucestershire.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial contract will be for a term of 3 year, extendable and yearly intervals up to 10 years, at the sole discretion of the University.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
HR and Payroll (HCM)
Lot No
3
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Cheltenham and Gloucester, UK.
two.2.4) Description of the procurement
HR and Payroll (HCM) for the University of Gloucestershire.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial contract will be for a term of 3 year, extendable and yearly intervals up to 7 years, at the sole discretion of the University.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Web Recruitment system
Lot No
4
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Cheltenham and Gloucester, UK.
two.2.4) Description of the procurement
Web Recruitment system for the University of Gloucestershire.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial contract will be for a term of 3 year, extendable and yearly intervals up to 10 years, at the sole discretion of the University.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see tender documents.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria as stated in the procurement documents.
Minimum level(s) of standards possibly required
Selection criteria as stated in the procurement documents.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
27 September 2024
Local time
2:30pm
Changed to:
Date
4 October 2024
Local time
2:30pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 September 2024
Local time
2:45pm
Place
University of Gloucestershire online tendering portal.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 to 10 years.
six.4) Procedures for review
six.4.1) Review body
Robin Hare - Procurement Manager
University of Gloucestershire, F&P Dept, Pittville Student Village,
Cheltenham
GL52 3JG
Telephone
+44 1242714178
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Reviews will be conducted in accordance with the Public Contracts Regulations 2015.