Section one: Contracting authority
one.1) Name and addresses
East Of England NHS Collaborative Hub c/o West Suffolk NHS Foundation Trust
Victoria House, Capital Park
Fulbourn
CB21 5XB
Contact
Raj Dosanjh
Country
United Kingdom
NUTS code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision and Support of an Electronic Patient Record System (EPR)
two.1.2) Main CPV code
- 48814000 - Medical information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The East of England NHS Collaborative Procurement Hub (EOECPH) is issuing this Invitation to Tender ("ITT") to invite Suppliers to bid for Framework Agreement for Provision and Support of an Electronic Patient Record System (EPR).
The EoECPH is working collaboratively with the National Ambulance Procurement Board on this procurement with an aim of providing a procurement compliant route to market for UK Ambulance Services wishing to procure Electronic Patient Record System.
two.1.5) Estimated total value
Value excluding VAT: £1
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48810000 - Information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
England, Scotland, Wales, Northern Ireland and Isle of Wight
two.2.4) Description of the procurement
The Contracting Authorities (Ambulance Trust’s) wish to procure an Integrated Electronic Patient Care Record (ePCR) System for the Ambulance Services across England, Scotland, Wales, Northern Ireland and Isle of Wight. The system will be available to the Ambulance Services who may wish to replace the current system and other associated paper based processes, exploiting the technological advantages an electronic system can provide with integration with hardware installation or cloud services to other organisations.
The Framework awarded will have an initial framework duration of 2 with the option to extend framework duration by 2 x 1 year periods.
Call-Off Order Contracts awarded under the Framework can be valid for a period more than the Framework Agreement duration. Durations of Call-Off Order Contracts awarded under the Framework, will be at the discretion of the Beneficiary using the Framework, who will take into consideration the type and complexity of project, and or the relationship the Beneficiary calling off from the Framework is looking to set up with its chosen Supplier and Partner.
Any Framework extensions will only be extended and awarded following a full specification review that will take into account the changing digital landscape for the NHS.
The following benefits are intended:
• Work in partnership with Ambulance Services in the UK to aggregate spend;
• Drive cash releasing savings for reinvestment in front line services;
• Review options to standardise & rationalise products and services across the UK;
• Improve processes for staff in terms of accessing products and services that they require, when they need it;
• A contribution to improvements in patient care;
• Improved health and value through socially responsible procurement including reducing environments impacts and considering social value;
• EPR system will accurately capture the record of care provided by the ambulance service;
• Data from the EPR system will enable production of clinical quality indicators and support improvement in patient care;
• The EPR system will support efficient handover of care to other providers, driving innovation to improve the quality of patient care and overall value.
The primary beneficiaries of the framework will be United Kingdom ambulance services as detailed below:
South Western Ambulance Service NHS Foundation Trust
South Central Ambulance Service NHS Foundation Trust and their subsidiary South Central Fleet Services Limited
South East Coast Ambulance Service NHS Foundation Trust
London Ambulance Service NHS Trust
East of England Ambulance Service NHS Trust
East Midlands Ambulance Service NHS Trust
Yorkshire Ambulance Service NHS Trust
North East Ambulance Service NHS Foundation Trust and their subsidiary North East Ambulance Service Unified Solutions Limited
North West Ambulance Service NHS Trust
West Midlands Ambulance Service University NHS Foundation Trust
Welsh Ambulance Service NHS Trust
Northern Ireland Ambulance Service Health and Social Care Trust
Scottish Ambulance Service Board
Isle of Wight NHS Trust
The Contracting Authority intends to use an e-Procurement Portal in this procurement exercise.
https://atamis-1928.lightning.force.com/
Deadline for submission of bids is 11 November 2022 at 1.00pm.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2023
End date
31 March 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
We are committed to working with Suppliers who are dedicated to Sustainability and Social Value.
The Contracting Authority intends to use an e-Procurement Portal in this procurement exercise.
https://atamis-1928.lightning.force.com/
Deadline for submission of bids is 1.00pm on xxxxxx.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 November 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
Breton, English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 March 2023
four.2.7) Conditions for opening of tenders
Date
3 October 2022
Local time
1:00pm
Place
UK
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
West Suffolk NHS Foundation Trust
Hardwick Lane
Bury St Edmunds
IP33 2QZ
Country
United Kingdom