Section one: Contracting authority
one.1) Name and addresses
Cottsway Housing Association Limited
Cottsway House, Avenue Two, Witney
Oxford
OX28 4YG
cottswaytender@arkconsultancy.co.uk
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cottsway - Tender for the Provision of Payment Services
Reference number
#REQ-135
two.1.2) Main CPV code
- 66172000 - Financial transaction processing and clearing-house services
two.1.3) Type of contract
Services
two.1.4) Short description
Contract for the Provision of Payment Services for Cottsway Group.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £500,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Cottsway Housing put out a tender to appoint an experienced electronic payment services provider to process the payments for rent charges and other ad-hoc charges including court costs and rechargeable work. The supplier will collect virtually all of Cottsway’s customers’ payments.
The contract will be for a duration of 3 years, with an extension option available at the client's discretion progressing up to a maximum of 5 years. The contract is due to start on 1st December 2024.
The Supplier will be required to configure and implement the system, to meet Cottsway’s requirements, assisting with the user acceptance testing and end user training, in order to ensure that it is fully operational within the required timescales.
two.2.5) Award criteria
Cost criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The initial contract is for a 36 month term, however this may be renewed for a further 24 months at the discretion of the contracting authority.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-011701
Section five. Award of contract
Title
Tender for the Provision of Payment Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 August 2024
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Allpay Limited
Fortis Et Fides, Whitestone Business Park
Hereford
HR1 3SE
Country
United Kingdom
NUTS code
- UKG11 - Herefordshire, County of
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £500,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom